Legal Secretary

SUMMARY:
Background:

• Our Client in the legal sector, is looking for a Legal Secretary to provide support to a group of Advocates

POSITION INFO:
Minimum Requirements: Matric \/ Grade 12 Secretarial Diploma \/ Legal Secretarial Qualification Minimum 4- 6 years' experience in a Legal Secretarial or Executive PA role within the legal profession Proven experience supporting Directors, Partners, Advocates, or other Senior Legal Professionals Strong experience in drafting, formatting, proofreading, and typing legal documents Dictaphone typing experience is essential Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) Experience with QuickBooks, capturing time entries, and finalizing fees Strong understanding of legal billing procedures, fee notes, invoicing, and disbursement allocations Extensive experience with pleadings, affidavits, notices, heads of argument, legal correspondence and court-related documents Responsibilities: Draft, type, format, and amend pleadings, affidavits, particulars of claim, notices, legal opinions, court documents, heads of argument and legal correspondence Screen calls, handle messages, and liaise professionally with Attorneys, Clients, Counsel, Courts and service providers Prepare memoranda, reports, and formal correspondence Manage diaries, consultations, court dates, deadlines, and reminders Coordinate consultations, meetings, and legal appointments Capture time entries and ensure accurate billing and fee finalization Generate invoices, assist with collections, and address Client payment queries Allocate disbursements and support fee recovery processes Assist with the preparation of court bundles and supporting documentation Coordinate business travel arrangements, accommodation and itineraries Manage, archive, and retrieve files Ensure all documents are professionally presented and submitted within required deadlines Provide seamless day-to-day administrative support to ensure the efficient operation of Chambers TO APPLY: Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV. Please Apply Online and complete your registration via our website to enable and protect you as a candidate and to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position. Note our clients may expire jobs at their own discretion. AJ PERSONNEL will only respond to shortlisted candidates. If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.