Legal Secretary / Paralegal

Recruiter:

West Coast Personnel

Job Ref:

CPT001050/OK

Date posted:

Monday, April 20, 2026

Location:

Durbanville, South Africa

Salary:

R25 000.00 Negotiable

SUMMARY:
Job Description:
An experienced Paralegal / Legal Secretary is available for contract-based work to support organisations with legal administration and compliance tasks.

Hours: Flexible depending on business requirements

POSITION INFO:

Key Responsibilities:

Draft, review, and format legal documents including employment contracts, confidentiality agreements, and other legal correspondence (templates provided)
Maintain and organise legal files, case documentation, and confidential records in both physical and digital formats
Provide administrative and secretarial support to legal and HR teams
Assist with the preparation of legal reports, submissions, and compliance documentation
Support disciplinary and grievance procedures, including minute-taking, drafting notices, warnings, and case documentation
Ensure compliance with relevant South African labour laws and internal policies
Liaise with internal departments and external stakeholders regarding legal and compliance matters
Maintain company legal registers, records, and organograms
Assist with EEA and SETA reporting documentation and submissions
Coordinate onboarding and offboarding documentation from a legal compliance perspective
Manage legal correspondence, filing systems, and document tracking
Monitor and maintain confidentiality of all legal and employee-related information
Provide general administrative support, including document control, issuing purchase orders, and assisting with legal claims processing

Required Skills:

Strong understanding of legal administrative processes and documentation
Ability to draft and interpret legal and compliance-related documents
Excellent organisational and document management skills
High level of attention to detail and accuracy
Strong written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Ability to manage multiple tasks and meet deadlines in a structured environment

Qualifications & Experience:

Qualification in Human Resources, Law, Paralegal Studies, or Business Administration.
Proven experience in administration, legal secretarial, or paralegal roles.
Knowledge of South African labour legislation and HR compliance.
Experience with EEA and SETA reporting is advantageous.

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