Medical Equipment Stock Controller

SUMMARY:
Our Client is seeking a detail-oriented and organised Stock Controller to manage and control all aspects of inventory, storeroom operations, and logistics in compliance with ISO 9001 standards. This role is responsible for accurate stock management, safe and efficient storage, timely dispatch, and effective coordination with internal departments and external suppliers. The position plays a critical part in supporting their supply and repair services for medical equipment and disposables.

POSITION INFO:
JOB TITLE: Medical Equipment Stock Controller
AREA: Lynnwood, Pretoria
INDUSTRY: Medical equipment
Salary / CTC: R 13 000 – R 18 000 (Depending on current earnings, qualifications, and experience)
Report to: Director / Office Manager / Technicians
Type: Permanent – Full Time

Key Responsibilities:
Inventory Management

• Maintain accurate inventory records for medical equipment and disposables.
• Conduct regular stock counts, reconcile discrepancies, and monitor stock levels.
• Initiate reorders to prevent shortages or overstocking.

• Oversee the receipt of incoming goods, ensuring correct quantities and quality.
• Ensure timely and accurate dispatch of products to clients or service teams.
• Coordinate with logistics for efficient delivery and returns.

• Track movement and condition of equipment sent for repair or returned.
• Ensure proper storage for sensitive or high-value medical devices.
• Maintain full documentation for second-hand equipment, including serial numbers, ownership history, refurbishment, warranties, and calibration schedules.

• Ensure stock handling complies with health and safety regulations.
• Maintain full audit documentation (delivery notes, invoices, service records).
• Adhere to medical industry standards for handling disposables.

• Use inventory management systems (e.g., Xero) to track stock movements.
• Generate regular reports on stock status, usage trends, and lifecycle.
• Support finance and procurement with accurate data and cost tracking.

• Supervise store assistants and staff entering the storeroom.
• Train team members on procedures, systems, and compliance.
• Work closely with procurement, service, and sales teams for stock planning.

• Relevant qualification in Supply Chain, Logistics, or Inventory Management preferred.
• ISO 9001 knowledge and compliance experience advantageous.

• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Familiarity with inventory management systems (e.g., Xero).
• Excellent communication and leadership skills.
• Knowledge of medical equipment and disposables handling.
• Strong understanding of the financial impact of inventory on company financials (stock levels, discrepancies, cash flow, cost of sales, profitability).

• Previous experience in stock control or warehouse management.
• Exposure to medical, healthcare, or technical equipment environments preferred.

• Detail-oriented, reliable, and trustworthy.
• Adaptable to changing priorities.
• Strong communicator and team player.
• Customer-focused with a problem-solving mindset.
• Technologically proficient with inventory systems.

• Based in storeroom/warehouse environment with occasional coordination across departments.
• Interaction with suppliers, clients, and internal teams.
• Adherence to health, safety, and medical compliance regulations at all times.