Occupational Health and Safety Administrator

Purpose of the job:

To engage in the planning, management, and monitoring of all aspects related to Occupational Health,
Safety and Environmental management and inspection of work to ensure that quality standards are
maintained or improved.

Responsibilities:

• Review, develop and manage all company health and safety policies and objectives and be familiar with the applicable laws and regulations.
• To support and coach the staff with the latest health and safety legislation and regulations, and increase H&S awareness at all levels within the Company.
• To act as a liaison with all government-related bodies and regulating agencies.
• Arrange regular meetings with Health and Safety representatives. Ensure policies are adhered to. Ensure training is adequate and up to date.
• Give monthly reports on incidents, near misses, injuries, and corrective actions taken to avoid the same incident to occur in the future.
• Responsible for developing OHSA. COIDA, reporting.
• Work with appointed 16.1 and 16.2s in all areas.
• Perform SHE internal compliance audits. Review and document nonconformances.
• Align policies with international standards ISO14000 and ISO18000 were applicable to the organization.
• Manage and assist external audits by customers or authorities as required.
• To assist in the investigation and report on all personal injuries and critical incidents occurring to staff, contractors, and visitors, identify route course and corrective actions where necessary.
• Ensure incident corrective actions are followed up on and completed.
• Review safety obligations of the clients, and contractors and ensure they are carried out as per the terms of the agreement.
• Ensure new employees are inducted on health and safety regulations.
• Ensure safety boards with postings including but not limited to: Health and safety policy, inspection and audit results, project hazard assessment, location of first aid, etc. are maintained
• Communicate, coach, and assist the field staff to ensure all safety expectations are understood and met.
• To assist with emergency preparedness and communicate any emergencies which can occur, e.g. fire, contact the necessary emergency organisations immediately.
• Perform internal audits and ensure compliance with the documented processes.
• Review the process documents and update and upgrade in coordination with the Management Executive.
• Take responsibility for the development, coordination, management of processes, and implementation of one or more specific areas of the quality assurance system.
• To manage a range of quality assurance procedures and provide advice and guidance to staff concerning quality assurance systems and their implementation.
• Able to attend to after-hours queries or matters.
• And any other reasonable requirements and instructions which might be requested or given by senior management.

Skills and Competencies:

Business:
• Complete self-motivation and self-starting capabilities.
• Exceptional business and people skills.
• Strong team abilities.
• Total reliability.
• Time management.
• The highest level of client and business confidentiality always.
• Ability to ensure that the standards, disciplines, and procedures of the company are strictly maintained.
• Results focused.
• Ability to lead people and a level of business maturity commensurate with that of a professional person.

Human Capital
• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment
• Organization and planning skills.

Qualifications and Experience:

Qualifications
• Grade 12 (Matric), Bachelor’s Degree or Diploma in Safety Management and SAMTRAC certificate

Experience
• Minimum of 3 - 5 years of relevant experience (in a corporate environment advantageous) in Occupational Health, Safety, and Environment
• To perform this job successfully, an individual should have extensive knowledge of Computer Skills: Microsoft Word; Excel, strong proficiency in relevant computer packages (MS Office) and software packages