Office Administrator & PA to Country Manager

SUMMARY:
Office Administrator & PA to Country Manager- Garsfontein, Pretoria

POSITION INFO:
Our client located in Garsfontein, Pretoria is looking for a dynamic Office Administrator & PA to join their team!

About them:
They are a leading, independent international automotive distributor and mobility company with over 70 years of heritage. The company provides end-to-end automotive solutions, including distribution, retail, service, logistics, and pre-owned sales—across markets in the Middle East, North Africa, Europe, Asia, and Africa. They partner with top global OEM brands, such as Toyota, Lexus, BYD, MG, and Changan, offering a full ownership experience from financing to servicing.

About the role:
The Office Administrator & PA ensures the smooth and professional running of the Country Office by managing all administrative, procurement, travel and meeting coordination activities. The role also provides direct executive support to the Country Manager, ensuring effective diary management, visitor coordination, and confidential handling of all business matters. This position requires a proactive, energetic and organised individual who thrives in a fast-paced environment, demonstrates initiative, and can confidently manage multiple priorities.

Key Responsibilities:

• Manage the Country Manager’s diary, appointments, travel arrangements, and meeting schedule.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritising calls, emails, and correspondence.
• Prepare meeting packs, briefing notes, minutes, and ensure timely follow-up on action items.
• Support the preparation and formatting of reports, documents, and presentations.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
• Oversee day-to-day office administration, including stationery, consumables, catering, and maintenance services.
• Process purchase orders, coordinate with vendors, and ensure procurement compliance and cost efficiency.
• Manage filing systems, asset registers, inventory tracking, access control, and office equipment.
• Arrange local and international travel for staff and visitors, including flights, accommodation, transfers, and visas.
• Coordinate logistics for internal meetings, workshops, and corporate events, ensuring rooms are prepared and presentable.
• Assist with visitor schedules to provide a professional and welcoming experience.
• Liaise across departments (Finance, HR, Marketing, Legal, etc.) to support administrative and operational requirements.
• Facilitate effective communication between the Country Manager’s office and internal teams.
• Support internal communication, document control, and administrative workflow across the office.

• Matric
• Diploma or Bachelor’s Degree in Business Administration, Office Management, or related field
• 3–5 years of relevant administrative or executive assistant experience, preferably in a corporate or automotive environment
• Strong proficiency in MS Office
• Excellent written and verbal communication skills in English and Afrikaans
• Valid driver’s licence