Office Administrator/PA

SUMMARY:
Are you an experienced Office Administrator/Personal Assistant with an eye for detail and a knack for organization? If you are ready to step into the architectural space and join a dynamic team in the Northern Suburbs of Cape Town, I would like to speak with you today.

POSITION INFO:
Requirements:

• Matric is essential
• Tertiary qualification will be beneficial
• Previous experience in office administration or a similar role preferred
• Strong organizational skills and attention to detail
• Proficiency in typing and record-keeping
• Excellent communication skills, both verbal and written
• Ability to handle multiple tasks and prioritize effectively
• Proactive and self-motivated with a willingness to learn and adapt
• Proficiency in MS Office suite and other relevant software (Teams)
• Ability to work effectively both independently and as part of a team

• Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
• Typing minutes and notes as required during meetings and project discussions
• Coordinate services as needed, ensuring smooth operations within the firm
• Assist with tender documentation and administration processes
• Liaise with clients, consultants, and suppliers regarding project details and information requirements
• Attend site visits and technical meetings as necessary
• Communicate effectively, both verbally and in written reports, on dedicated projects
• Complete and submit Local Authority Submissions for approval of building plans
• Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
• Serve as the secretary and Personal Assistant for the director of the firm

NB! This job is now closed. You can apply for other jobs by uploading your CV.