Office Manager

SUMMARY:
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POSITION INFO:

Office Manager Westlake Cape Town

Well-established client is urgently looking for an Office Manager in Westlake Cape Town. You need at least 3-4 years plus experience as an Office Manager. Take Note – This person will be based in Reception including the reception duties as well. This is a Fix term contract from 29 November to Feb 2024 (2 to 3 months)

MUST BE ABLE TO START IMMEDIATELY – CAN’T WAIT FOR A NOTICE PERIOD.

Position type: Fix temp contract – Immediately till the end of January 2024 / February 2024

Salary: R25 000.00

Requirements:

• Matric with relevant qualification
• 3-4 year’s experience as an Office Manager
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Strong organizational and planning skills in a fast-paced environment
• Excellent verbal communication
• Good telephone communication etiquette

Key Duties:

Office Management

• Maintain the office condition and arranging necessary repairs and installations.
• Maintain office policies and managing health and safety procedures.
• Create and maintain Powerpoint presentations for sales and other departments.
• Manages one cleaning lady.
• Liaise with vendors suppliers and clients.
• Oversee office services like cleaners and maintenance service providers.
• Monitor cleaning staff to ensure the premises are kept clean and tidy and report any issues.
• Manage budgets, expenses, and financial records related to office operations.

Receiving of calls and visitors:

• BE based at the reception
• Answer phones, and routing calls as necessary.
• Greet clients and visitors and assist clients and visitors in finding their way around the office.
• Offer guests tea and coffee.

Administrative and Other Duties:

• Schedule appointments and maintain conference room schedule.
• PA-related duties to senior managers
• Review meeting room schedule and ensure boardrooms are cleared and ready for new meetings.
• Receive deliveries.
• Perform typing, file data, and perform other routine clerical tasks as assigned and for other departments as needed.
• Order, monitor, distribute, and restock office supplies.

Travel and company event arrangements:

• Handle travel arrangements for the business, as required.
• Plan and coordinate in-house or off-site activities, like parties, celebrations, and conferences.
• Reconcile and assign travel bookings made by person, function, and travel type to supplier statement.

FROGG Recruitment

NB! This job is now closed. You can apply for other jobs by uploading your CV.