Office Manager

SUMMARY:
Our client is looking for an experienced Office Manager to join their company.

POSITION INFO:
Requirements:

BCOM Degree in financial/management accounting and Business Management
Minimum of 10 years of experience in a general management/supervisory position.
Knowledge of Greatsoft and MS Office

Job Duties and Responsibilities:


Asset Management

Oversee and control all aspects relating to building structures
and furnishings
Obtain quotations and manage agreements of all acquisitions,

Administrative Efficiency

Co-ordinate and maintain the firm’s archiving system for easy
accessibility
Monitor and co-ordinate the firm’s database using the practice
Maintain and control the service agreements with all suppliers and other agents

Stakeholder Value
Administer, advise upon, and consolidate the firm's BEE plan and scorecard

Financial and Budget Management
Prepare the annual budgets
Oversee the preparation of daily cash flow and interpretation of cash movements
Ensure PAYE and VAT are processed and paid via EFiling

FICA Compliance
Ensure FICA requirements are met
Inform employees and directors of processes to be followed
Ensure all staff and directors are trained and aware of the FICA reporting requirements
Ensure the company complies with relevant legislation.
Report irregular or possible money laundering/terrorist financing activities as identified by staff
Ensure all supporting documentation and records are kept/.archived as required and available on request


Reporting of information/statistics to:
Banking
Provide debtors age analysis for all entities every month
Consult and address overdraft facilities and requirements
Submit annual financial statements
Provide required FICA documentation when requested
Arrange and assist with internet banking facilities and issues
Maintain and control auto cards

Greatsoft
Administer all aspects of Greatsoft and maintenance of database
Assist in the development and improvement of the system to
achieve goals and address requirements
Set up and maintain standard fee narrations and task codes
Provide training and guidance to all staff relating to the use of the system
Balance and run month-end reports
Perform month-end processes and run month-end
Coordinate and assist with the creation and set up of new reporting requirements as and when needed
Assist with creating and maintaining task codes and linking to clients
Assist employees with re-setting passwords when locked out of the system, when they forget their passwords
Assist with any queries raised by any employee
Submit support requests for all issues not internally resolved for any employee
Provide training to new users or refreshers to current staff

Salary:

R40 000 to R65 000 (Depending on experience and qualification)

NB! This job is now closed. You can apply for other jobs by uploading your CV.