Office Manager

SUMMARY:
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POSITION INFO:

Job Details:

Title: Office Manager

Location: Midrand

Permanent: Yes

Full time: Yes

Industry: Printing

Salary / CTC: R 30 000

Reports to: Owner / Director

Job Description:

Our Client is seeking an experienced Office Manager to oversee administrative operations in their printing company. The ideal candidate will be organised, detail-oriented, and possess excellent communication and management skills. As the Office Manager, you will play a crucial role in ensuring the smooth functioning of their office, managing administrative tasks efficiently, and supporting various departments to uphold operational excellence.

Responsibilities:

• Administrative Management: Oversee daily administrative tasks including managing office supplies, handling correspondence, and organising company files.
• Staff Coordination: Coordinate administrative activities and provide support to employees across different departments, fostering a collaborative and efficient work environment.
• Customer Interaction: Interact with clients to understand their requirements, address inquiries, and provide exceptional customer service to maintain positive relationships.
• HR Support: Assist with HR-related tasks including onboarding new employees, maintaining employee records, and facilitating employee benefits programs.
• Facility Management: Manage office facilities, including maintenance, repairs, and ensuring a safe and conducive working environment for employees.
• Inventory Control: Monitor and maintain inventory levels of office supplies and equipment, coordinating procurement as necessary.
• Project Coordination: Assist in project coordination by scheduling tasks, tracking progress, and ensuring timely completion of projects.
• Documentation and Reporting: Prepare reports, presentations, and other documentation as needed, ensuring accuracy and timely delivery.

Requirements:

• Proven experience as an Office Manager or relevant administrative role.
• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in office software such as Microsoft Office Suite.
• Knowledge of basic accounting principles and experience with financial tasks.
• Familiarity with HR procedures and practices.
• Ability to work independently and as part of a team, demonstrating leadership qualities when necessary.
• Attention to detail and problem-solving skills.

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