Office Manager

SUMMARY:
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POSITION INFO:

Our client, an international trading business with a strong global footprint, is seeking a highly organised and proactive Office Manager to support their Stellenbosch office. The successful candidate will ensure smooth daily operations, provide a professional front-of-house experience, and support both senior leadership and the wider team with administrative, travel and coordination requirements.

This role suits someone who thrives in a fast-paced, high-standards environment, enjoys taking ownership, and brings confidence, warmth and strong organisational capability.

Key Responsibilities

Office & Facilities Management

• Oversee the daily running of the Stellenbosch office

• Maintain a polished, professional and welcoming office environment

• Manage building access, meeting rooms, suppliers and office facilities

• Coordinate maintenance, cleaning services and office stock

Administration & Executive Support

• Provide administrative support to senior management and the broader team

• Manage calendars, internal schedules and meeting bookings

• Assist with onboarding and internal staff coordination

• Handle confidential information with discretion and professionalism

Travel & Logistics

• Coordinate domestic and international travel (flights, accommodation, transfers)

• Prepare and manage travel itineraries and approvals

• Maintain travel records and ensure compliance with internal policies

Reception & Visitor Management

• Act as first point of contact for guests, suppliers and external stakeholders

• Manage reception duties, hospitality, meeting preparation and boardroom setup

• Provide support to the Johannesburg and Durban offices when required

Compliance & Office Governance

• Act as the Health & Safety representative for the Stellenbosch office

• Maintain confidentiality, POPIA compliance and internal procedures

• Support filing, documentation, and internal system discipline

Requirements

• Proven experience in office management or senior administrative support

• Strong organisational skills and attention to detail

• Excellent communication and interpersonal skills

• Proficiency in MS Office (Outlook, Word, Excel, Teams)

• Experience managing travel logistics and coordinating multi-party schedules

• Professional, polished and confident presence

• Ability to work independently, prioritise effectively and solve problems

• Experience in a trading, logistics or fast-paced corporate environment advantageous

Personal Attributes

• Professional and presentable

• Proactive and solutions-focused

• Calm and composed under pressure

• Strong relationship-builder and team player

• Takes ownership and delivers high-quality work

• Confidential, ethical and trustworthy