Office Manager / Financial Administrator

SUMMARY:
A well-known Mining Consulting Company requires the above to be responsible for overseeing all office administration functions including assisting in the upkeep and running of the office workspace, tracking and organising staff, timekeeping activities, cost reporting, compilation of invoices, reconciliations, procurement, HR administration and recruiting within this well-known and established Comp

POSITION INFO:

Minimum requirements for the role:

• An Accounting or Bookkeeping or a related qualification is preferred for this role but not essential.
• Previous experience having worked in a Financial Administration or Bookkeeping or related role is essential. 
• Previous experience working on Xero or Pastel is preferred.
• The successful candidate should be able to interact with Customers and Team Members.
• The successful candidate must be able to exercise independent judgment and evaluation as well as be a self-starter and able to take charge of situations.
• The successful candidate must be computer literate with good Excel and PowerPoint skills.
• The successful candidate must be strong in numbers and have good organisational skills.

The successful candidate will be responsible for:

• Assisting in accounts payable and receivable functions for assigned job site for each project.
• Supporting team members in their responsibilities of reviewing, approving, and processing invoices from Vendors and Suppliers.
• Working with Customers and assisting Team Members on accounts to set up project budget controls.
• Managing and supporting Team Members to ensure payroll is submitted accurately and timely and to ensure payrolls are reconciled to customer billings.
• Reviewing purchase orders and associated change orders for accuracy and correct cost allocation.
• Reviewing pay requests from Subcontractors and ensuring completion of process by Corporate.
• Preparing Customer invoices weekly and monthly according to the applicable contract terms.
• Assisting in the processes relating to tenders as per the Company’s policy and applicable contract requirements.
• Preparing information for corporate accounting for necessary cost accrual or deferral journal entries.
• Ensuring unit rate billing is correct and that it meets applicable contract requirements.
• Assisting the Project Manager with cost projection and job status reports as necessary.
• Supporting Team Members to ensure all the required progress reports are prepared timely and accurately.
• Following-up on proposal submissions to Clients.

Salary package, including benefits, is highly negotiable depending on experience gained.

NB! This job is now closed. You can apply for other jobs by uploading your CV.