Office Manager and Bookkeeper

SUMMARY:
My client is seeking a proactive and detail-oriented Office Manager/Bookkeeper to join their team. As the backbone of their office operations, you'll play a pivotal role in managing administrative tasks, maintaining financial records, and ensuring the efficient day-to-day functioning of their office. If you're ready to bring your expertise in office management and bookkeeping to a dynamic and collaborative work environment, we want to hear from you!

POSITION INFO:
Minimum Requirements:

• Matric.
• Minimum 3 years' experience in a similar role.
• Accounting system experience.

• Bookkeeping on Xero
  • Debtors – Quotes, invoicing (including project reminders), payment reminders
  • Creditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
  • Credit/ Garage cards – capture and reconcile transactions, management of limits and cancellations
  • Bank recons.
  • E-filing – VAT201
• Financial Reporting
  • Management reports – GL recons, Management Financial Statement & Cash Flow
  • Project reporting
  • Annual budget preparation
  • Collaborating with independent auditors to compile the annual financial statements
• Human Resources
  • Maintaining staff files and contracts
  • Payroll processing on SimplePay
  • E-filing submission – EMP201
  • Leave management
  • Manage complex remuneration packages
  • Teambuilding
• Compliance
  • Liase with Auditors - BEE, Annual return (AFS), COID, EMP501, TCC
  • Assist with Health & Safety – purchases, employee medicals, COC’s
  • Assist iComply - POPI, SDL
• Ensure smooth running of the Office
  • Answer the phone - send telephonic leads to Marketing Manager
  • Manage Cleaner
  • Manage facility-related SLA’s (telephones, printers, IT subscriptions)
  • Basic IT support/ liaise with IT consultant
  • Vehicle licence renewals
  • Insurance
  • Travel arrangements for Directors and Project teams
  • Executive support to the Managing and Technical Director