Office and Business Support Manager

SUMMARY:
Our client, based in Pretoria, is seeking an experienced and highly organised Office and Business Support Manager to join their team. The ideal candidate will have a strong background in office management, facilities coordination and executive administration, with excellent organisational and interpersonal skills.
 
Job Purpose:
To ensure the smooth daily operation of the office by managing facilities, administrative services, suppliers and workplace compliance, while providing effective business and administrative support to senior leadership.

POSITION INFO:
REQUIREMENTS Minimum education (essential): National Senior Certificate Minimum applicable experience (years): Minimum 4 years' experience in office management or business support administration. Required nature of experience: Office administration, reception and executive support. Facilities, supplier and procurement management. Workplace health and safety compliance. Diary management, travel arrangements and meeting coordination. Office budgets, resources and stakeholder management. Skills and Knowledge (essential): Proficiency in Microsoft Office 365. Excellent organisational, planning and multitasking skills. Strong written and verbal communication skills. Attention to detail and problem-solving abilities. Stakeholder management and conflict resolution. Professionalism, confidentiality and discretion. Other: Valid South African driver's licence and own reliable transport. Must be available to work on-site, Monday to Friday. Availability after hours in case of emergencies is advantageous. KEY PERFORMANCE AREAS AND OBJECTIVES Office Operations & Executive Administration Oversee daily office operations, equipment, resources and consumables. Provide administrative support to senior leadership, including diary management, meetings, agendas and minutes. Manage office layouts, seating arrangements and workspace allocation. Support employee onboarding and offboarding activities. Maintain office records, documentation and operational budgets in collaboration with Finance. Facilities & Workplace Management Coordinate office maintenance, repairs and preventative maintenance. Liaise with landlords, contractors and service providers. Oversee building services, including air-conditioning, plumbing and electrical systems. Maintain office asset registers and manage workplace equipment. Oversee access control, security arrangements and parking allocations. Act as the primary contact for facility and security-related emergencies. Reception, Suppliers & Procurement Oversee reception, visitor management, deliveries and courier services. Coordinate meeting rooms, catering and refreshments. Ensure procurement activities and purchase orders comply with company procedures. Coordinate company events, employee engagement activities and workplace initiatives. Health, Safety & Compliance Act as the office Health and Safety representative. Ensure compliance with the Occupational Health and Safety Act. Develop and maintain workplace health and safety procedures. Conduct workplace inspections, risk assessments and safety audits. Coordinate emergency preparedness, evacuation plans and drills. Maintain first aid resources, training requirements and accurate compliance records. Team Leadership & Business Support Manage and coordinate housekeeping personnel where applicable. Act as the central point of contact for office-related employee requests. Facilitate communication and coordination between departments. Support the implementation of leadership priorities and operational requirements.