Officer Equity Research Support

Recruiter:

Mindworx Consulting

Job Ref:

JNB007463/KN

Date posted:

Friday, March 25, 2022

Location:

Johannesburg, South Africa

Salary:

00

JOB SUMMARY:
Our client is looking for Service and support the Research team analysts by providing administrative support, schedule coordination, procurement, travel management, meeting and workshop coordination

JOB DESCRIPTION:

Responsibilities

Arrange face-to-face and video conferences with clients and liaise with internal service providers to effectively manage outcome.
Arrange venue hire, equipment and refreshments for meetings on request for the research analysts.

Manage all travel arrangements including, transfers, accommodation, car hire, flights and forex.

Liaise with bank approved travel agencies to obtain the best quotes and proposals for travel bookings for domestic, regional and international trips. Obtain required approvals. Complete the required booking and travel requisition forms. Manage all domestic travel on-line on the “My Market” booking tool.
Determine the visa requirements for all international destinations and ensure correct documentation is completed timeously.
Adhere to the bank’s travel policy in relation to class of travel and hotel accommodation.
Arrange for transfers where required.
Ensure that the traveller is equipped with all relevant emergency numbers and contact numbers of hosts as well as transfer companies and accommodation.
Provide the traveller with a detailed itinerary prior to each trip.
Process all travel claims and ensure that receipts and supporting documentation accompanies all claims.
Reconcile all travel expenses on a monthly basis prior to the monthly finance meeting.

Administrative support

Manage meeting room bookings, parking and access for client meetings.
Together with Human Capital teams, arrange the following for the smooth on-boarding of new staff hire: Building access, parking, computer equipment, telephones, blackberry, etc
Support the exit process by ensuring that all their equipment, access cards and other bank items are collected on the last day of work.
Order and control stationery for the team. Pro-actively order high usage items.
Assist with all periodical subscriptions (newspapers, magazines, etc) and the distribution thereto.
Assist with cell phone contracts and upgrades with internal and external vendors.
Ensure that all travel requests are handled efficiently and timeously with minimum delays. Avoid delays between quotes being received and travel documents issued to prevent travel fare increases.
Process all incoming invoices and claims same day if possible to avoid reputational risk to the bank by external suppliers.
Maintain product distribution lists.

Qualification
Office Administration certificate or diploma

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