Operations Admin Support

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over 12 months.

Position: Operations Admin Support

Stipend: R8,000.00 pm

Location: Durban (KZN)

POSITION INFO:
Duties:

Support all departments with administration where necessary (Filing, reporting, etc.)
Payroll and HR Coordination:
Ensuring confidentiality, facilitate the flow of information from the operations team to the outsourced payroll team.
Ensuring accuracy and compliance with company policies and regulations.
Handle payroll-related queries and escalate issues to the payroll administrator when necessary.
Maintain and update confidential employee records (Digital and hard copy)
Assist in recruitment processes, including scheduling interviews.
Schedule and facilitate onboarding activities.
Coordinate and support training sessions, ensuring alignment with organisational objectives.
Maintain the monthly leave records
Act as a point of contact for basic HR-related concerns, including medical aid and retirement benefit queries.
Act as point of contact, escalating complex issues to HR as needed.
Customer Service, CTO and Plant Admin Support:
Review and capture sales orders on the relevant systems.
Monitor stock levels and coordinate purchase orders.
Assist with invoicing and maintain strong client relationships through effective communication.
Oversee the accurate reporting of data in organizational systems.
Ensure alignment between physical inventory and system records.
Ensure compliance with company standards and regulations.
Identify and address inefficiencies in administrative processes

Requirements:

• South African Unemployed youth between the ages of 18 and 34
• Must not have participated on the programme before.
• A complete certtificate/diploma or degree in Office/Business Administration
• Excellent communication skills (verbal and written)
• Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word, etc.)
• Excellent time management
• Good administrative skills with special attention to detail
• Must be medically fit
• Applicants must reside in Durban and surrounding areas