Operations Assistant

Recruiter:

Wasteplan

Job Ref:

JHB000028/CM

Date posted:

Friday, February 11, 2022

Location:

Bloemfontein, South Africa

JOB SUMMARY:
Fast-paced, high energy and a passion for thinking on your feet is a must in this role! We are looking for a vibrant, solutions driven Operations Assistant to join our growing team in Bloemfontein.

JOB DESCRIPTION:

Job Summary
To provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers
and the operations team.

Responsibilities

Ensure all external orders are requested to service providers on Secure Office
Manage all bookings to service providers
Upload all supporting documents onto Secure Office
Manage and update electronic and manual filing of all supporting documents in a timely manner
Assist with quotations required by the relevant Contract Manager
Check invoices sent by service providers for ad-hoc and other services
Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Contract Manager)
Send proof of delivery for service as requested by clients on a weekly / monthly basis
File all material collections slips received from sites
File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
Provide a user-friendly filing system for all service provider invoicing on a monthly basis
Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis
All administrative duties required for effective and efficient running of the MRF
Load all ad-hoc service requests on Secure Office for invoicing
Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
Scan and send daily paperwork from collections to the data department
Data capturing on all recycling obtained at the MRF
Ensure effective communication between clients, service providers and the commercial operations team
Ensure effective communication between the finance department and the data department
Provide general assistance to Operations Assistant, Operations Manager and Contract Managers as requested within the operations department

Requirements

Minimum Matric or equivalent
1 -3 years working experience in a similar role
Relevant qualifications and experience, knowledge and skills
High proficiency in Microsoft Office and Excel is essential
Valid driver’s license and own reliable transport preferred
Must be well presented and professional

Employment will be implemented in accordance with the Employment Equity Act.
Only applicants being considered will be contacted

Closing date: 25th February 2022
Should you wish to apply, kindly complete the online application process

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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