Outbound Supervisor

SUMMARY:
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POSITION INFO:

KEY RESPONSIBILITIES:

DAILY / MONTHLY TASKS
? Creating purchase orders (WORKFLOW)
? HRPM (Time and Attendance system) – scheduling
? Data Capturing
? Daily Reporting
? HRPM – attach authorized leave forms
? Order Processing, Despatching and Record-keeping of Staff Uniforms
? Procurement, Despatching and Record-keeping of Chemicals (store level)
? Procurement, Despatching and Record-keeping of Stationery (store & head office)
? Allocation of pool vehicles to employees
? Allocation of trucks to drivers
? Ensuring vehicle inspection sheets are completed for all vehicle allocations
? Management of manifests and waybills for trucks for all store deliveries
? Processing and authorisation of truck drivers travel claims and box incentives
? Reconciliation of JUMBO fleet monthly fuel transactions
? Responsible for record-keeping and booking of services and repairs for JUMBO fleet
? Facilitation and booking of all services and repairs for JUMBO fleet
? Fuel Usage tracker for JUMBO fleet
? Procurement and Despatching of equipment and appliances for new store openings
? Procurement and Despatching of store fittings and fixtures
? Ticket Tracking and Resolution on Spiceworks (WHS Boxes system)
? Netstar reporting and monitoring (vehicle tracking JUMBO fleet)
? Administration and payment of traffic fines for JUMBO fleet
? Negotiation / Liasing with 3rd party suppliers – RTT Couriers
? RTT Courier system navigation
? Warehouse stock management systems and reporting – Dolfin and Neptune
? Physical Stock Management process
? RF Scanning process – bulk pick plastics for stores
? Capturing IBTs (Inter Branch Transfers / Stock Movement) between / from stores
? Monitoring of CCTV cameras (within warehouse)
? Work closely with all other departments to provide best service to them.

Housekeeping
? Maintain cleanliness within the department / workspace.

General
? Adhoc tasks allocated by the Outbound Manager / Warehouse Manager.
? Staff management (within department)
? Department Management in absence of HOD
? Ensure filing and archiving is up-to-date

Minimum Requirements:
• Minimum of 2 years’ experience in a Similar role
• Code 08- unendorsed driver’s license (+own transport)
• Advanced Excel

Undertakings:
• Criminal / Credit Check
• Qualification verification