PA / Recruitment Assistant

Recruiter:

The Legends Agency

Job Ref:

PA / Recruitment Ass..

Date posted:

Thursday, November 13, 2025

Location:

Cape Town, South Africa

Salary:

Monthly Salary, Remote

SUMMARY:
Remote

POSITION INFO:

About the Role

A boutique UK-based agency is seeking a motivated and highly organised PA / Recruitment Assistant to support its growing recruitment function.

This diverse and dynamic role combines personal assistant duties, candidate coordination, and project-based recruitment support. The ideal candidate thrives in a fast-paced, people-focused environment and takes pride in delivering structure, accuracy, and excellent communication.

You''ll play a key role in managing the Director''s daily operations, overseeing candidate administration, and assisting with the development and optimisation of recruitment processes and systems. The role also offers opportunities to contribute to strategic initiatives, including CRM migration and process improvement projects.

Key Responsibilities

PA & Administrative Support

Manage the Director''s diary, inbox, and daily workflow with efficiency and discretion
Schedule and coordinate interviews between candidates and clients
Prepare interview packs, candidate summaries, and recruitment documentation
Maintain and update all candidate and client information within the company''s CRM and recruitment systems
Provide general administrative and organisational support to ensure smooth daily operations

Candidate Management

Conduct initial CV screenings and qualification calls with candidates
Assess candidate suitability based on client briefs and job requirements
Record all notes, activity, and feedback accurately in the CRM
Ensure an exceptional candidate experience through clear, timely communication

Project-Based Recruitment Initiatives

Partner with the Director on strategic recruitment and operations projects
Support the migration to new recruitment and CRM systems, including testing and data updates
Contribute to the design and implementation of improved workflows and processes
Assist in documenting SOPs and best-practice guides for consistent operations

About You

You are a proactive, organised professional who enjoys variety and can manage multiple priorities with precision. Tech-savvy and personable, you''re comfortable working in a small but high-performing team and confident supporting senior leadership.

Essential Skills & Attributes

Experience in recruitment coordination, resourcing, or PA / administrative support
Strong CRM experience (e.g., Bullhorn, Manatal, HubSpot, or similar)
Excellent organisational and multitasking abilities with strong attention to detail
Clear, confident communicator with a professional, friendly manner
Proficient in Microsoft Office and/or Google Workspace
Able to work independently and manage priorities effectively

Desirable Experience

Previous experience supporting senior recruiters or directors
Exposure to system migrations, process design, or workflow optimisation
Familiarity with sourcing techniques (Boolean searches, LinkedIn tools, etc.)
Availability to work UK business hours

Salary: 1000 pounds per month

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