PA / Secretary – Legal Practice

SUMMARY:
We’re looking for a PA/Secretary who thrives in a busy legal environment, supporting both clients and colleagues with professionalism and care.
In this role, you’ll keep the office running smoothly, managing diaries, appointments, invoices, and FICA documents with accuracy. You’ll assist with estates, deeds, and Liquidation & Distribution Accounts, requiring someone who is financially literate and comfortable working with numbers. Your problem-solving skills will be valued every day, as you help ensure that nothing falls through the cracks.
You’ll be the calm, professional presence that clients,  many of whom are older, appreciate. You’ll handle interactions with confidence and grace, setting boundaries where needed, while maintaining warmth and respect. Strong English, excellent presentation, and a soft-spoken yet assertive approach are essential.
We’re looking for someone who takes initiative, keeps a diary, and enjoys stepping in to help wherever needed, including PA functions. Experience in administrative roles in a legal or financial environment is a plus.

POSITION INFO:
Role: PA / Secretary
Location: Hermanus, Overstrand, Western Cape
Salary: TBC

What the role involves:

• Managing diaries and appointments efficiently.
• Handling administrative tasks including FICA documentation, invoices, estates, deeds, and general office correspondence.
• Interacting with clients, many of whom are senior, with respect, patience, and professionalism.
• Taking initiative to solve problems and ensure smooth office operations.
• Supporting Liquidation and Distribution accounts would be a bonus.
• Contributing to the growth of the practice by assisting with PA functions as needed.

• Strong command of the English language and excellent presentation skills.
• Highly accurate, detail-oriented, and organised.
• Financially literate and comfortable working with numbers.
• Confident yet soft-spoken, able to maintain professional boundaries with clients.
• Proactive, resourceful, and capable of thinking ahead.
• Experience in a legal, administrative, or secretarial role is preferred.

• A position with room for growth and development.
• The opportunity to work in a professional, people-focused environment.
• A role where your skills in problem-solving, organisation, and client care will make a real impact.