PMO Manager (Project Management Office Manager)

SUMMARY:
PMO Manager (Project Management Office Manager)
JHB

Role Purpose
To establish, manage, and enforce structured project governance, financial control, and reporting standards across all projects, with a primary focus on driving cash flow, profitability, and project delivery consistency.

POSITION INFO:
Key Responsibilities Establish and manage the PMO function across all active projects. Review and manage contracts ensuring compliance and risk mitigation. Drive monthly valuation (PV) submissions with full supporting documentation. Ensure timely certification and invoicing to optimize cash flow. Manage and track variations (VOs), approvals, and recoveries. Implement standard templates (PVs, Proformas, BOQs, WAS, POR). Oversee project reporting including programmes, meeting minutes, and progress reports. Ensure cost tracking and budget alignment across all projects. Support Project Managers and intervene where performance gaps exist. Drive project close-out processes including COCs, inspections, snags, and final accounts. Ensure retention recovery and final account closure. Train PMs and staff on PMO processes and systems (e.g. CANDY, Excel, Pastel). Key Performance Indicators (KPIs) 95%+ on-time submission of monthly PVs. 90%+ certification rate of submitted valuations. Invoices issued within 5 days of certification. Cash collection within contractual terms. 80%+ variation approval rate. Zero variations outstanding beyond 30 days. Projects tracked monthly against budget (100%). Final accounts closed within 60-90 days of project completion. 100% compliance with PMO templates and reporting standards. Weekly reporting compliance above 95%. Retention recovery within contractual timelines.