PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT | CIVIL ENGINEERING), Cape Town, South Af

SUMMARY:
PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT | CIVIL ENGINEERING), Cape Town, South Af

POSITION INFO:

PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT | CIVIL ENGINEERING), Cape Town, South Africa

R500 – R700K Per Annum Highly Negotiable on Qualification and Years of Relevant and Related Experience

Highly reputable Global Civil Engineering firm is currently expanding their Structure team of Professionals and in search of an innovative Project Administration Assistant Manager.

Reporting to the Project Manager be responsible for the financial reporting and preparation of tenders as well as the tracking of work flow progress v/s programme.

One would describe you as a highly organised, ambitious, tech savvy, self-motivated professional who has solid reporting and programme management expertise gained within the built environment.

Key Focus Ares:

• Project management
• Quality compliance
• Financial reporting

Key Responsibilities

• Document control
• Quality compliance checks
• Minute-taking
• Updating office bids on the bid register
• Assistance with the Quality Management System
• Organising training courses for the staff and associated administration involved
• Preparation of tenders
• Relief reception duties
• Follow up on submitted bids
• Check supplier invoices
• Registration of bids
• Travel management- local and international
• Timesheets and sundries
• Diary management
• Coordinate meetings and boardroom bookings
• Filing project documents
• Tracking training spend vs budget
• Log training time/training requests
• Open new projects on BST
• Coordinate and Capture Resource Planner (Division resource tool)
• Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.
• Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
• Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.
• Document control
• Assist with the development and delivery of progress reports, documentation and presentations
• Support and conduct secretarial duties to OOPM and OOPD
• Forecast rollover
• Setting up client questionnaires
• Mentorship administration and recordkeeping
• CV Upload

• Financial:
  • Preparation of invoices and payment certificates

Qualification, Skills and Experience Required:

• Tertiary Education in Engineering | Project Management | Business Administration | Finance | Related

• Minimum 5 years’ projects administration | programme management | project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!
• Experience gained in managing multiple large-scale projects
• High proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)
• Proven project management and tracking of workflow experience
• Financial background with the ability to assist with drafting of financial reporting of costs v/s budget

Competencies:

• Honest Communication
• Delivering Excellence
• Building strong relationships
• Being agile, dedicated and possessing a passion for digital delivery

To apply for this role, please forward a detailed copy of your CV to Nicole Spamers: and Lameez: