Paralegal – Employment & Labour Relations

SUMMARY:
An established, fast-paced organisation is seeking a mature, detail-driven Labour Relations & Contracts Officer (Paralegal) to take ownership of employment contracts, labour documentation, and compliance administration.
This is a critical in-office role requiring discretion, structured thinking, and strong labour process knowledge. The successful candidate will own contract administration end-to-end and ensure all employee documentation and disciplinary processes are legally compliant and professionally managed.
 
This is not a culture or engagement-focused HR role. It is operational, compliance-led, and documentation-heavy.

POSITION INFO:

Key Responsibilities

Contracts & Legal Documentation
Draft, review, amend, and issue employment contracts, addendums, confidentiality agreements, and sales representative agreements
Maintain version control and ensure documentation aligns with current labour legislation
Manage contract renewals, amendments, and terminations
Maintain a secure and compliant contract repository

Labour Relations Administration
Draft warnings, notices, and disciplinary documentation
Take minutes in disciplinary hearings
Prepare documentation packs for labour disputes or external legal processes
Ensure procedural fairness and documentation accuracy

Compliance & Reporting
Manage Employment Equity (EEA) reporting
Coordinate SETA submissions (WSP/ATR)
Support BBBEE documentation requirements
Maintain up-to-date employee files in preparation for audits

HR Operational Administration
Oversee onboarding and offboarding documentation
Manage leave administration and reporting to payroll
Maintain and update HR policies and employee manuals
Administer employee benefit documentation (medical aid, provident fund, etc.)
Issue purchase orders and manage claims related to legal or compliance matters
Maintain attendance reporting and internal HR registers

Candidate Profile
We are seeking a professional who:
Has 6–8 years relevant experience
Has strong exposure to labour relations and contract administration
Is highly organised, structured, and compliance-focused
Demonstrates high levels of discretion and confidentiality
Is comfortable operating in a fully office-based environment with one day work from home
One day per week to work with UK team (10am start – 18:00)
Has sound knowledge of South African labour legislation
Is confident drafting formal documentation independently

Qualifications & Experience
Relevant qualification in Human Resources, Labour Relations, or Law
Proven experience in labour relations administration
Experience drafting and managing employment contracts
Exposure to EEA, SETA, and compliance reporting (bonus)
Strong written communication skills


REF: CTD000305.

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