HR Officer- Muizenberg

SUMMARY:
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POSITION INFO:

We are seeking a meticulous, proactive, people-focused and service?driven HR Officer to join our team.
The HR Officer is responsible for the accurate and timely processing of payroll, delivery of comprehensive HR administration, coordination of training and development initiatives, and facilitation of industrial and employee relations, and Employment Equity compliance. The role ensures adherence to South African labour legislation while providing efficient support to employees and management across all HR and payroll functions.

Qualifications:
• Tertiary Qualification in Industrial/Organisational psychology or related field (essential)
Experience:
• 2–3 years in a combined HR and payroll role / industry related experience (essential)
• A minimum of 2 years payroll experience (SAGE300 advantageous)
• Must have experience using Time & Attendance systems (Kronos advantageous)
• Demonstrated experience with EE, WSP/ATR submissions and SETA engagements (advantageous)
• Valid Driver’s licence and own transport (preferred)
• Proficient in MS Office (especially Excel)
• Good knowledge of SA labour legislation (BCEA, LRA, EEA, POPI, COIDA, SDA, etc.)
• Strong HR and payroll administration experience
• Sound knowledge on BBBEE
Key Skills & Competencies:
• High degree of accuracy, and attention to detail
• Excellent interpersonal, organizational, multitasking and communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong organisational and time?management skills
• Strong problem-solving and analytical skills

Key Responsibilities
Payroll Management
• Manage full end?to?end payroll processing for weekly and monthly payroll cycles.
• Maintain and oversee Time & Attendance (Kronos), ensuring accuracy and timely issue resolution.
• Resolve payroll-related queries, discrepancies, and third?party issues promptly and accurately.
• Ensure strict confidentiality of all payroll data and information.
• Prepare reconciliation of wages, salaries, and third?party submissions.
• Ensure timely submission of statutory reports: EMP201, EMP501, UIF declarations, PAYE, GL reports, and third?party schedules (medical aid, pension, provident fund).
• Manage and process employee lifecycle data (new hires, terminations, promotions, transfers, bonuses, increases, etc.)
• Administer employee benefits and act as a liaison with staff and third parties.
• Ensure adherence to South African labour laws and stay abreast on legislative changes.
• Administer all payroll administration
HR Administration
• Administer all HR administration; contracts of employment, confirmation of employment, UIF, visa letters, etc.
• Review, update, and maintain all HR policies and procedures.
• Train and coordinate performance review process.
• Manage COIDA/ROI annual submissions and administer IOD processes and documentation
• Maintain accurate employee personal records.
• Prepare and distribute HR communications, including policies, memos, and announcements.
• Assist and support HRM with HR projects and initiatives
Industrial Relations
• Maintain and update the disciplinary tracker, monitor employee sick leave trends and provide analysis
• Administer and facilitate disciplinary warnings, disciplinary hearings, counselling sessions, grievances, incapacity processes, and performance management interventions.
Recruitment & Onboarding
• Manage the full recruitment cycle in line with recruitment policies.
• Handle onboarding administration and ensure a seamless new employee experience.
• Coordinate and facilitate new hire onboarding journey.
Training & Development
• Facilitate and coordinate all staff training.
• Prepare and submit the annual Workplace Skills Plan (WSP) and Annual Training Report (ATR),
and process discretionary and mandatory grant applications.
• Conduct training needs analysis and advise management.
• Maintain the annual training plan across all departments.
Employment Equity
• Serve as an active member of the EE Committee.
• Coordinate EE documentation, communication, and administrative tasks.
• Prepare and submit annual EE reports (EEA2, EEA4,)