Part-Time Office Manager / Personal Assistant

Recruiter:

The Legends Agency

Job Ref:

63363985

Date posted:

Wednesday, December 3, 2025

Location:

South Africa, South Africa

Salary:

R9200 / £400

SUMMARY:
You will be responsible for maintaining project administration, coordinating logistics and scheduling, liaising with international suppliers, and being the central point of communication for customers and internal staff.

POSITION INFO:

Part-Time Office Manager / Personal Assistant

Support a busy engineering team with flexible remote work and varied daily tasks

Remote | UK Hours | R9200 / £400 | 20 hrs per week (Part-Time)

About Our Client

Our client is a small but fast-paced technical engineering business working across the UK and Europe. They deliver high-value, specialist solutions and require an organised, proactive team member to support daily admin, logistics, and client coordination. You''ll be joining a tight-knit, professional team where your input has real impact.

The Role: Part-Time Office Manager / PA

This is a varied and hands-on role supporting the daily operations of the business. You will be responsible for maintaining project administration, coordinating logistics and scheduling, liaising with international suppliers, and being the central point of communication for customers and internal staff. The role offers full training and potential to grow into a full-time position.

Key Responsibilities

Minimum 1 year of admin, logistics or client support experience required
Prepare customer quotes using Excel and update technical PDFs
Maintain organised digital filing and accurate document control
Manage customer/project data using the company CRM
Communicate with overseas suppliers to track orders and chase approvals
Coordinate deliveries with hauliers and ensure correct site documentation
Provide regular updates and act as main point of contact for customers
Schedule labourers and coordinate internal calendars for project delivery
Maintain a profit & loss tracker and assist with internal financial reporting

About You

1+ years of relevant experience in admin or coordination roles
Strong Excel skills (quoting, formatting, formulas)
Comfortable editing PDFs using Adobe or similar tools
Excellent written and verbal communication
Organised, detail-oriented, and good at multitasking
Professional, friendly, and confident in a customer-facing role
Proactive and independent, with strong problem-solving skills
Desirable: Experience with CRMs, logistics, or supplier liaison
Bonus: Exposure to technical, engineering, or construction sectors

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