Payroll Administrator

SUMMARY:
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POSITION INFO:

Overview

Our Client in the Automotive Industry is seeking a Payroll Administrator to join their team. The successful incumbent responsible and accountable for all aspects of the weekly wage payroll and the monthly learner payroll processing, administration and reporting functions with support to the monthly payroll process and month end processes. The position reports to the Senior Manager: People Partner / HR for South Africa, and is based at the Head Office in Durban. 

Minimum Requirements

• Grade 12 / Matric
• National Diploma in Human Resources or Finance or similar
• Certificate in SAGE300 or similar
• 3 years relevant experience in a similar role, having worked on SAGE 300

Job Responsibilites 

Weekly Wage Payroll

• Complete processing function of the wage payroll on Sage 300.
• Review of Payroll Backbone Report files.
• Close interaction with various site liaisons for receipt of signed timesheets.
• Extraction of hours from V-Time to Sage300.
• V-time review and sense checks completed identifying discrepancies or duplications.
• Raising of queries and creating awareness of system discrepancies.
• Confirming low hours or zero hours for the week.
• Ensuring if an employee has zero hours on V-Time for the week, that it is accurate to not miss any employee from the pay run.
• Review done of odd leave types, ensuring compliance:
• Family Responsibility, Study, IOD, Suspension, Special and Other Leave
• Strict adherence and maintenance to banking details and update requests.
• Investigation on queries and backpay calculations.
• Responsibility Allowances:
• Role vs Rate review.
• Individual hours assessed per allowance dates.
• Calculation.
• New Engagements: Initial contract upload to Sage
• Job changes as when they occur for staff movements.
• Payroll reconciliation.
• Hours reconciliation to V-time.
• Headcount reconciliation.
• Net pay reconciled per site and cost centre.
• Payslip printing and weekly courier to the various sites.
• Netcash upload and submission of payment.

All above done within a timeframe of ±3 days every week, resulting in an extremely demanding and high-pressure role with a strong focus on consistency and being agile.

Weekly Payroll Reporting

• GL File extraction.
• Overtime and Wage variance reporting.
• Sick leave and suspension leave weekly reporting.
• Payroll filing and shared folder maintenance. Collection and maintenance of all correspondence related to the weekly payroll, recorded for audit purposes.
• Labour cost reallocation reporting per site requirements. Variable per week.
• Reallocations per site (If any)

Monthly Payroll

• Fully responsible for the maintenance and processing of the Learner payroll.
• Review of registers.
• Confirm headcount.
• Leave Capture.
• New appointments.
• Exits.
• Reporting.
• Assistance with Monthly payroll processing.
• Query investigation.
• Review of OT as per V-time.
• PH Hours review.

Reporting & Reconciliations

• Overtime & time and attendance reporting.
• Third party reconciliation files updated weekly/monthly.
• Mibco: Reconciliation file kept current with new/terminated staff highlighted. Weekly values inserted and balanced to the weekly pay run.
• Discovery Medical aid reconciliation.
• Support with SARS statutory reconciliations and submissions.
• Assistance to finance with balance sheet & third-party reconciliations.
• Ad-hoc reporting – as per requests from Site, HR or Management.

Other Payroll

• Ensuring statutory compliance within the payroll and labour related functions.
• ESS Administration.
• New user creation.
• Password maintenance
• Reconciliation and checking of claims.
• UIF Documents
• UI9 forms
• UI2.7 Forms
• Salary schedules
• Ad hoc requirements stated by the DoEL.
• Employment confirmations or certificate of service.
• IRP5 Forms.
• Printed, individually sealed and issued, for all active wage staff.
• September Mibco annual increases.
• Preparation for bulk increase processing.
• Processing where required in terms of split weeks.
• Backpay tracker for cases where the increase is delayed.
• Individual employee letters indicating backpay.
• Mibco provident fund claim form submissions.

Key Competencies /Skills 

Knowledge / Skills:

• Proven Sage300 payroll proficiency
• Microsoft Office - Intermediate
• Knowledge of Basic Conditions of Employment
• Familiar with the MIBCO Main agreement
• Good working knowledge of payroll processes
• Solid written and verbal communication skills.

Attributes:

• High degree of accuracy with strong attention to detail.
• Strong analytical and problem-solving ability.
• Excellent communication skills.
• Pro-active and a good team player.
• Strong interpersonal and organisational skills.
• Deadline and results driven.
• Ability to work under pressure and adapts well to change.
• Strong sense of responsibility and accountability.
• Self management and independence.
• Reliable, consistent and dependable