Payroll Administrator

• Ensure New Employee Starter packs as received from HR are completed correctly and that no documents are outstanding before capturing information on the payroll system.
• Update Payroll System with New Employee information as received by HR and ensure that the employee’s package breakdown is captured correctly in the payroll system.
• Ensure accurate processing of Bonus and Leave payments.
• Submit correct documentation to Schemes (Medical Aid, Safrican, Sure Afrika,MIBFA, etc.) in respect of employees’ status (new engagements, terminations, changes in beneficiaries, etc.)
• Upload monthly pension/provident fund contributions schedule to Mibfa.
• Accurate capturing of all Wages Inputs on to payroll and T/A System, which includes annual leave, sick pay , family responsibility leave , etc
• Scrutinise wage inputs to ensure correct documentation is received in terms of all leave applications, changes to rates of pay , etc .
• Interpretation and application of Main Agreement.
• Prepare banking paperwork and transfer wages net pays to the distribution bureau (FIHRST)
• Administers all deductions accurately as received.
• Deal with queries on all aspects of payroll and benefits.
• Ensure all 3^rd party payments are made before the due dates.
• Provide advice to employees in respect of all benefits which includes Company Policies, etc
• Ensure payslips are exported successfully to InfoSlips Platform at least 2 days before payday .
• Schedule and release InfoSlips runs as and when necessary.
• Assist employees with activating, registering InfoSlips account, emailing of PUK numbers and downloading InfoSlips App on their smartphones.
• Ensure all new employees are loaded on the T/A System and all leavers are terminated.
• All absences are accounted for against leave forms received versus clockings on the T/A System.
• All no clocks are accounted for as per Audit Requirements.
• Reports to meet deadlines (if applicable) and to conform to the requirements of managers, etc.
• Ensure Payroll Department is fully equipped with all stationery requirements

Minimum Requirements

• Matric, Payroll Administration Certificate advantageous
• Minimum of 2 to 3 years’ experience in processing Weekly Payrolls.
• Experience with T/A Systems ( preferably Jarrison Time )
• InfoSlips
• Computer literate (Excel and Word)
• Basic administrative skills

Competencies

• The ability to perform tasks meticulously, with a fine attention to detail.
• The ability to work independently, but also to interact in team exercises.
• Good communication skills.
• Time management skills
• Good planning skills