Payroll Officer

SUMMARY:
We are looking for a Payroll Officer who has experience in multiple payrolls who is used to working with high volume of employees in the Centurion area to provide an effective and efficient full payroll service with maximum output with no mistakes.

POSITION INFO:
Requirements:

• Minimum of Grade 12.
• At least 5 years’ experience with payroll under high volume pressure.
• SAGE/Pastel Payroll or similar experience however they are on Payspace which would be an advantage.
• Strong Excel experience a necessity.
• Strong experience in managing multiple payrolls and have a high volume experience.
• Attention to detail, thoroughness and first time right.
• High efficiency and effectiveness.
• Ability to protect confidentiality.
• Outstanding people skills.
• Assertive and polite.
• Team player
• Good time management and ability to cope within pressurized environment.
• Ability to understand complex concepts and is willing to learn.
• Excellent analytical and problem solving skills.
• Demonstrated track record of delivering results in a fast paced, deadline driven environment.
• Payroll of approximately 500 employee’s.

• High efficiency and effectiveness.
• Ability to protect confidentiality.
• Outstanding people skills.
• Assertive and polite.
• Team player
• Good time management and ability to cope within pressurized environment.
• Ability to understand complex concepts and is willing to learn.
• Excellent analytical and problem solving skills.
• Demonstrated track record of delivering results in a fast paced, deadline driven environment.

• Develop, review and maintain an accurate payroll administration process.
• Prepare and send out wage sheets to stores for input.
• Import and/or input the completed wage sheets into Payspace, according to information received back for stores.
• Ensure that each store is processed according to the relevant checklist.
• Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
• Liaise with manager and/or owners regarding queries on the wage sheets etc.
• Ensure you review and action any paperwork in the specific’s stores draw.
• Ensure staff on maternity leave are not paid for the period specified. Pay appropriate Pretoria employee’s who return from maternity leave their additional month after working a full month, as per Main Agreement.
• Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
• No change may be done without appropriate paperwork which could include an email.
• Check for data errors, omissions and inconsistencies for data integrity.
• Review and input new starters, terminations, promotions, transfers, change of particulars etc.
• Review and input/action any leave and warnings and ensure correct paperwork is submitted.
• Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports.
• Ensure employees who form part of more than 1 store, have the correct additional tax deducted.
• Update Payspace with any new change.
• Ensure that each store is competed ensuring all check sheet data has been followed.
• Update the store information on Payspace with regards to when a store started trading and when it was closed or transferred.
• Ensure payments are made by the appropriate date for each particular store.
• Print relevant documents necessary for another person to check the payroll.
• Upload payments to the banks and ensure they are authorized accordingly.
• Ensure that all staff had been paid successfully on the bank and ensure the entry went through successfully.
• Attend to any payroll query from either the manager or staff member themselves.
• Print payslips for distribution.
• Review payroll account reconciliations and ensure accuracy.
• Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
• Prepare PAYE bi-annual and annual (February and August) returns and reconciliations to SARS and submit information through Easyfile.
• Run and distribute IRP5 documents to managers for employees.
• Create and run reports for managers as requested.
• Performing monthly filing of all documents.
• Prepare relevant reports and distribute to the relevant Bookkeeper.
• Manage the timeous resolution of payroll queries.
• Liaise with Provident Fund Administrators, Bargaining Councils, Workman’s Compensation and SARS for accurate registration, reconciling and payment.
• Maintain confidentiality of information, which is non-negotiable.
• Perform a high-level review of payroll administration data for errors, omissions and inconsistencies.
• Apply for tax directives, where appropriate.
• Continually assess ways of enhancing and improving our systems.
• Register any new companies for WCA and ensure all stores are assessed and paid 31st May each year.
• Register any new company for UIF within 21 days of opening.
• Build and maintain sound relationships with functional heads and franchisees across all stores.
• Provide a payroll support service to management and staff.
• Run dummy payslips, when requested.
• Review, document, implement and update store information, procedures and guidelines to record each store’s payroll history and relevant facts.
• Confirmation of employment.
• Any other reasonable duty as required by management.