Personal Assistant

SUMMARY:
We are assisting our client in recruiting for a highly organized and proactive Personal Assistant.

POSITION INFO:
The Personal Assistant is a critical support to the Managing Director, ensuring that all tactical and operational functions align seamlessly with the business’s needs. This role requires a highly organized and mature individual with a keen eye for detail and the ability to manage multiple tasks efficiently. The ideal candidate must be reliable, professional, and capable of maintaining focus on tasks without distraction, ensuring a high standard of work in a fast-paced environment. This individual will proactively coordinate administrative workflows, support key communications, and handle essential logistical details to maintain a well-structured, efficient office environment.

DUTIES AND RESPONSIBILITIES

• Business Calendar Management: Maintain and update the business development calendar according to instructions.
• Event Registration: Arrange registration for external events that staff will attend throughout the year.
• Travel Arrangements: Coordinate flight and accommodation bookings directly or with designated travel agents.
• Expense Processing: Handle processing of field expenses and related documentation.
• Client Invoicing & Statements: Follow up on client invoices and generate statements of accounts as required.
• Project Cost Analysis: Conduct analysis and reporting on project-related costs.
• Office Supplies & Equipment: Procure and manage office stationery and equipment as needed.
• Office Space Expenses: Verify and confirm monthly shared office space statements.
• Insurance Coordination: Oversee and manage insurance documentation and requirements.
• Equipment Management: Track and manage company equipment and assets.
• IT Liaison: Serve as the point of contact for IT-related coordination.
• Printing & Scanning: Manage printing, scanning, and document organization.
• Contractor Onboarding Support: Assist with onboarding new contractors, including equipment and PPE allocation.
• Membership Administration: Support administrative needs related to professional and societal memberships.

• A high school diploma (or equivalent), along with a certificate or diploma in Business Administration, Office Management, Accounting, Bookkeeping, or a related field.
• At least 3-5 years of experience in a similar role, such as Personal Assistant, Executive Assistant, or Office Manager.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills for handling internal and external correspondence.
• Proven ability to work independently and as part of a team.
• Strong attention to detail, ensuring accuracy and quality in all tasks.
• Proven ability to prioritize tasks and maintain a high standard of performance in a fast-paced environment.

• Market-related salary based on qualifications and experience.
• Opportunity for part-time or flexible working hours, depending on staff capacity and ability to fulfil business needs.

NB! This job is now closed. You can apply for other jobs by uploading your CV.