Plant Facilities Administrator/Coordinator

SUMMARY:
NEW VACANCY!!!!
Our client in the automotive industry has a new opportunity for a Plant Facilities Administrator/Coordinator based in Gqeberha

POSITION INFO:
Key Responsibilities Compliance & Safety Management Policy Compliance: Ensure adherence to all company policies, procedures, and disciplinary regulations. Health & Safety: Promote and maintain a strong safety culture by ensuring compliance with all health and safety standards, procedures, and training requirements. Facilities & Grounds Management Facilities Maintenance: Oversee the maintenance and upkeep of factory grounds, landscaping, surrounding areas, and cleaning services to ensure a safe and professional working environment. Building Infrastructure: Coordinate preventative maintenance and repairs to ensure all office buildings and facilities remain fully operational. Access Control: Administer and monitor the facility access control system, including the issuing, tracking, and management of access cards in conjunction with the relevant security department. Fleet & Logistics Coordination Fleet Management: Manage the company vehicle fleet, ensuring vehicles are properly maintained, available, and utilised in accordance with company policies. Employee Transport: Coordinate all staff transportation requirements, including shuttle services, overtime transport, and other commuting arrangements. Office Services & Supply Management Office Equipment & Consumables: Manage the procurement, inventory, and distribution of office equipment and consumable supplies. Warehouse Administration: Maintain accurate stock control and efficient distribution of office supplies from the office warehouse. Sundries Management: Procure, store, record, and distribute factory sundry items as required. Meeting Support: Prepare meeting rooms, ensure required equipment is available, and record meeting minutes when necessary. Records & Information Management Document Control: Maintain an organised, secure, and compliant filing and archiving system for all factory documentation. Confidentiality: Handle sensitive company and employee information with the highest level of discretion and confidentiality. Administrative Support & Planning Departmental Support: Provide effective administrative and office support services to all departments. Event Coordination: Organise and coordinate internal events, employee engagement initiatives, and team-building activities. Budget Management: Assist with the preparation and management of annual departmental budgets, including stationery, refreshments, and employee recognition initiatives. Additional Duties: Perform ad hoc tasks and projects as assigned by management. Minimum Requirements Qualifications & Experience Tertiary qualification in Business Administration, Facilities Management, Logistics, or a related field ( preferred ). Minimum 1 year's experience in a similar administrative, facilities, or operations support role. Proficient in Microsoft Office Suite . Valid driver's licence and PDP (essential). Key Competencies Compliance & Safety Management Facilities & Grounds Management Fleet & Logistics Coordination Office Services & Supply Management Records & Information Management Administrative Planning & Coordination Strong organisational and problem-solving skills Excellent verbal and written communication skills Ability to work independently and manage multiple priorities High level of professionalism, confidentiality, and attention to detail