Procurement Administrator

SUMMARY:
We are seeking a detail-oriented  Procurement Administrator to manage procurement, logistics, and project coordination for our client based in Perseverance, Gqeberha. This role will act as the central point of contact between Project, Finance, and Sales teams to ensure smooth, cost-effective operations

POSITION INFO:
Key Performance Areas
Sourcing and Supplier Management:

• Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
• Coordinate import and export logistics with relevant suppliers.
• Ensure that local supplier BEE credentials are provided and updated according to internal requirements.

• Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
• Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
• Purchasing of all goods as per BOM’s (Bill of Materials).
• Ensure that all BOM’s internal schedules are accurate and are updated timeously with any price changes.
• Plate monitoring.
• Travel arrangements

• Maintain accurate records of purchases, pricing and inventory levels.
• Maintain OEM price files and circulate to relevant internal customers.
• Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are placed.
• Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
• Ensure that all procurement and financial processes are completed according to month end guidelines.

• Completion of all required documentation for customs purposes.
• Direct dealing with freight forwarders – arranging delivery/collection of all imports and exports.
• Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
• Ensure that all Import and Export requirements are met.

• Coordinate projects and ensure that all deliverables are met within the set time frames and budgets.
• Develop and maintain good working relationships with all project contacts.
• Develop and maintain accurate and timely reports, e.g. project tracking reports, actual vs budget, project close out reports, etc.

• Grade 12.
• 2-3 Years relevant experience in a similar position essential.
• Relevant certificate / diploma in procurement or logistics will be advantageous.
• Strong negotiation and communications skills is essential.
• Attention to detail and accuracy in record-keeping is essential.
• Knowledge of basic accounting principles will be advantageous.
• Experience in a manufacturing environment (job costing) advantageous.
• Knowledge of SARS Customs Rules and Incoterms would be advantageous.

• Working knowledge of Pastel Partner Accounting Package V19 – advantageous.
• Intermediate knowledge in MS Excel - essential.
• Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, PowerPoint, etc.).
• Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.).