Procurement Administrator

Recruiter:

Persona Staff

Job Ref:

CPT006389/N

Date posted:

Friday, March 13, 2026

Location:

Cape Town, South Africa

Salary:

Monthly

SUMMARY:
Procurement Administrator – Bellville
Procurement | Imports | Supply Chain
Permanent | On-site

Established national importer and distributor is seeking a highly analytical and detail-driven Procurement Administrator to manage ordering, supplier performance, freight coordination, compliance, stock optimization, and reporting within a high-volume trading environment.

POSITION INFO:
Key Responsibilities:

Analyze run rates, seasonal trends, and align orders with supplier MOQs and lead times
Process and load purchase orders, verify pro-forma invoices, stuffing plans, and clearing instructions
Monitor container ETA’s, shipment timelines, and ensure NRCS approvals prior to ordering
Maintain accurate costing, landed cost calculations, and confirm sell-out pricing
Conduct daily stock checks, manage transfers and IBT’s, and resolve warehouse variances
Maintain product database accuracy including codes, attributes, and naming conventions
Perform safety stock calculations, top-up orders, and stock balancing recommendations
Analyse lost sales and provide corrective recommendations
Maintain procurement dashboards and compile monthly reporting (lead times, supplier reliability, landed cost trends, ABC and growth reports)
Update costing calculators and build reports as required
Monitor freight rates, negotiate transport pricing, and track forwarder performance
Conduct quarterly and annual supplier performance reviews
Ensure compliance with import legislation, SARS/AEO, ITAC and NRCS requirements
Maintain audit readiness and manage homologation and inspection processes
Develop SOPs, drive process improvements, and identify cost-saving initiatives

Requirements:

Relevant qualification in Procurement, Supply Chain, or similar
3+ years’ experience in procurement within an import-driven environment
Strong understanding of freight, landed costing, and supplier negotiations
Advanced Excel skills
ERP system experience (Acumatica advantageous)
Strong analytical and reporting ability
Excellent organisational and follow-up skills
Fluent in English

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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