Procurement Lead - (Wits Health Consortium)

SUMMARY:
Background:

• Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences
• WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives
• In addition, WHC offers a range of products and services to Academics

POSITION INFO:
Main purpose of the job:

• To oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality
• The role includes supervising staff with stock related items, maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records for internal purposes
• Negotiate well and ensure that all purchases comply with company standards

• 31 Princess of Wales Terrace, Parktown

• Implement relevant policies and procedures
• Provide training and support to staff on the implementation of policies, procedures and SOPs
• Expedite materials receipts, manage supplier delivery risks and supplier performance
• Administer large and complex purchases in accordance with policies (special projects)
• Develop and maintain a preferred supplier database
• Procure goods and services within budgetary guidelines
• Monitor and control individual and special project budgets in respect of expenditure items
• Oversee compliance with donor and provider requirements
• Compile and maintain all data and information regarding purchases
• Oversee and identify the procurement needs of the organization
• Attend tender briefings
• Compiling RFQs and tender docs where required
• Ensure all finance records are accurate according to the Purchase Orders, and ensure all matters are resolved within the necessary timeframes and communication to all stakeholders are met on time before escalations
• Have a full understanding of the procurement requirement from all stakeholders, to provide accurate pricing proposals for all clients
• Ensure enough spare stock is kept on hand, and place orders with motivation for new orders
• Report stock capacity and availability weekly and monthly
• Monitor and ensure all security and access control is working in the storerooms and escalate where necessary
• Ensure stock level or lack of stock is clearly communicated and take appropriate action
• Ensure stock room is clean, well packed, products are labelled on the shelf and clearly visible for finding
• Complete all necessary documents to provide full repair of faulty equipment
• Ensure all processes are met to provide repair of products
• Ensure the Vendor Supplier list is always up to date
• Ensure all necessary documents and paperwork are done to add the vendor onto the WHC supplier list
• Continuous negotiation and liaison with suppliers for best reduced pricing
• Evaluate suppliers continuously to ensure WHC receives reseller and academic pricing
• Always negotiate higher ratings for our reseller standing to ensure the business account is moving in areas that provide better reseller rates
• Follow all BEE supplier requirements and ensure this also does not impact on service delivery
• Provide a quarterly report of up-to-date information which provide details of all costs spent on BEE suppliers, broken down into costs per supplier
• Ensure all items delivered to Head Office Speer is correct before sign off
• Manage shipping of products and items when needed, including items bought online
• Ensure all delivery of picks-ups and documentation is complete
• This includes all communication and documentation management to ensure all payment processes are complied with
• Manage delivery notebook entries for all WHC Customers

• Diploma in Procurement

• Minimum 3 years’ experience in Procurement

• Valid driver’s license with own transport and have the ability to travel
• Must be able to take ownership of all allocated functions and projects
• Ability to work under pressure with tight deadlines in an ever-changing environment
• Ability to exercise discretion, work independently and as a part of a multidisciplinary team
• Must have an elevated level of customer service orientation
• Must have strong administration skills
• Must have strong time management skills
• Strong critical thinking skills
• May work unusual working hours in order to meet deadlines
• Supplier negotiations skills for reduced pricing
• Ensure stock retention is managed effectively
• Collaborate closely with all teams within Core and syndicate groups
• Demonstrated strong customer service orientation
• Ability to facilitate discussion among people with differing backgrounds and opinions leading to consensus
• High level verbal and written communication
• Can engage with internal teams and customers on a technical level to understand their requirements accurately
• Communicate any timeline delays and expectations on time to all internal and external stakeholders

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 23 February 2026
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position