Procurement Manager

SUMMARY:
Our client, a leading company based in Somerset West, Cape Town, is seeking an experienced Procurement Manager to join their dynamic team. The ideal candidate will have a strong background in buying, strategic sourcing, and supplier management, with proven experience in driving procurement excellence. A Grade 12 (Matric) qualification and relevant tertiary education are required, while a Certificate in Procurement or Strategic Sourcing will be advantageous. Candidates should have 5–8 years of experience, be proficient in Sage Evolution and advanced Microsoft Excel, and demonstrate exceptional administrative, communication, and teamwork skills. The successful individual will be a hardworking, creative problem solver who thrives under pressure and consistently meets deadlines.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Procurement
BASIC SALARY : Market Related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Grade 12 (Matric)
• Relevant tertiary qualification
• Certificate in Procurement or Strategic Sourcing (advantageous)
• Minimum of 5–8 years’ experience in buying, strategic sourcing, and supplier management
• Strong working knowledge of Sage Evolution
• Advanced proficiency in Microsoft Excel
• Excellent administrative and communication skills
• Strong team player with a collaborative approach
• Hardworking, able to meet deadlines, and perform well under pressure
• Creative thinker and effective problem solver

• Develop and implement strategic buying initiatives.
• Establish and maintain a list of approved and preferred suppliers for each material category.
• Ensure multiple suppliers are available for each item; work with Technical Operations to develop alternatives and eliminate single-supplier risks.
• Conduct competitive bids (RFQs) to select suppliers, ensuring sign-off by the Head of Finance. Maintain evaluation control documents for audit purposes.
• Build and manage strong supplier relationships locally and internationally.
• Monitor supplier performance, resolve performance issues, and develop new suppliers as needed.
• Drive localization by increasing local supply and reducing imports to shorten lead times.
• Collaborate with Technical Operations to track progress, enhance supply security, and reduce stockholding levels.
• Work closely with Technical Product Development to proactively manage spare part orders for all new cabinets, ensuring spares are shipped with the first cabinet consignment.
• Conduct Total Cost of Ownership (TCO) studies for the top 50 spend items and drive continuous cost reductions year over year.

• Adhere to the company’s Procurement Policy and financial approval levels.
• Lead the weekly buying process — extract stock and purchase order data from Sage Evolution, analyze usage, and calculate order quantities.
• Collaborate with key leaders to review the top 50 items and make informed buying decisions.
• Ensure zero stockouts by regularly reviewing stock levels and demand forecasts.
• Conduct weekly reviews of minimum (safety) stock quantities for top items, adjusting levels as needed to prevent both overstocking and obsolescence.
• Actively manage all purchase orders on Sage Evolution and prepare weekly reports prior to the buying cycle to ensure data accuracy.
• Expedite outstanding orders daily and address supplier failures promptly — maintaining supply security is critical.
• Work closely with stock control to refine buying strategies and forecasts for high-volume items.

• Follow the company’s Procurement Policy for financial approval levels.
• Lead ad hoc procurement for project-related items, such as full store installations with Waste Heat Systems, in collaboration with Technical Operations.
• Coordinate with Operations to monitor minimum stock levels for accessories and project materials (e.g., shelving, stainless steel bumpers) and ensure continuous supply.
• Expedite project-related orders daily, addressing supplier issues promptly to guarantee supply security.

• Lead the initiative to enhance and expand Sage Evolution into an automated procurement tool.
• Define clear project deliverables and align key performance areas with the Finance Department.

• Monday to Friday: 08:00 – 17:00