Procurement Manager

SUMMARY:

My client is seeking a Procurement Manager to manage the team in meeting the organisation’s procurement requirements for raw material and overhead purchases. Maintain healthy relationships with suppliers both internal and external to the business and communicate risk factors to the smooth running of areas reliant on procurement. To ensure that we are receiving most cost-effective, quality solutions.

POSITION INFO:

Responsibilities:

• To manage company procurement function.
• Locate, select, and develop key supplier base, for all stock and non-stock purchases.
• Ensure NDA’s and service level agreements are in place and continually maintained with all key suppliers.
• Negotiate prices and lead-times for all components and orders placed.
• Continually benchmark suppliers to ensure optimum service levels. (Delivery, Quality, Cost)
• Ensure the master data in the system is up to date, e.g., lead-time information etc.
• Manage supplier relationships, negotiate terms of engagement, and maintain expected level of service delivery with regards to time and quality.
• Request for terms of credit to be opened for regularly used suppliers with Accounts Payable Clerk.
• Establish and maintain database of approved suppliers on the ERP system.
• Keep abreast of market conditions such as availability, exchange rates and transportation costs affecting input cost of material and lead time.
• Ensure through ongoing negotiations with the suppliers we drive down costs to optimise margins.
• Notify management team of risk factors affecting production requirements.
• Prepare annually for the tender process and manage the process start to finish.
• Monitor any significant non-forex related increases and negotiate with suppliers as required.
• Notify company of any vast increases or decreases of component costs to ensure that BOM costing is correct.
• Send weekly/monthly forecasts to key suppliers for month ahead and communicate variances to forecasts timeously, for their planning purposes.
• Send estimated delivery dates to production.
• Liaise with suppliers and Production on long lead time items to adhere to the forecast.
• Work with manager to ensure that stock is only airfreighted when necessary to keep increase in freight costs to a minimum.
• Take note of change notes and deviations to account for changes in requirements of raw materials to plan for and minimise obsolescence. Be part of the RIRO process.
• In case of short supply or alternative components required, provide, and manage samples to R&D for approval.

• Ensure purchase orders are captured as per MRP and kitting requests.
• Ensure purchase orders are authorised in-line with the DOA.
• Send requests for payment of COD orders to Bookkeeper and follow up delivery once paid.
• Amend and re-authorise orders where pricing has deviated prior to delivery of goods.
• Investigate price discrepancies reported by Accounts Payable clerk

• Provide shortage reports with due dates, quantities, and suppliers with any relevant comments, to Production team.
• Report any stock issues to management and the production team.

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