Procurement Specialist

SUMMARY:
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POSITION INFO:

Overview:

To procure, monitor, control, Conduct spend analysis for Feltex Automotive Group (with plants in Durban, Pretoria, Port Elizabeth and East London). The position reports into the Procurement Manager, and has 3 sub-ordinates (Senior Buyer, Buyer and Administrator)

Minimum Requirements:

• National Diploma (NQF 6) / BCom in Supply Chain Management (NQF 7)
• Minimum 5 years’ experience in a similar role
• Full tender process experience (essential)

Responsibilities:

Procurement Management:

• Ensure integrity and transparency in Supplier Management and Sourcing
• Assist in the supervision of procurement administration employees
• Participate in the vendor approval process on SharePoint
• Assist in identifying procurement synergies and opportunities to become more efficient
• Facilitate cross functional & cross plant communication forum to seek synergies and benchmarks
• Implement continuous improvement activities with suppliers to achieve supply base management targets
• Identify negotiation opportunities (cost benefits and terms and conditions)
• Research and benchmark procedures, processes, and practices
• Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation etc.
• Management and control of item master and creation of item codes with correct allocations to GL expenses

Control Milestones:

• Achieve agreed targets and work within agreed deadlines in line with Procurement objectives
• Assist in the management of supplier contract amendments process
• Create and maintain catalogues on the ERP system

BBBEE:

• Optimise BBBEE spend through the identification of ED and SD suppliers
• Create an awareness internally for end-users to use BEE vendors
• Provide support in reporting of BBBEE procurement spend
• Assist in the co-ordination and collection of BBBEE evidence for company certification

Tenders:

• Compile tender documents and contracts and submit Request for Tender documents to identified suppliers
• Compile tender evaluation reports for presentation to tender Committee with recommendations and supporting information
• Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process
• Participate in tender adjudication process according to the company procedure
• Analyse quotes and make recommendations
• Conduct Supplier evaluations to determine whether Suppliers can fulfil requirements
• Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)

Key Material Trend Analysis:

• Maintain and update material standards where applicable

Supplier Evaluations:

• Assist the Factory with the resolution of Supplier problems (Quality, supply, etc.)
• Review key Supplier performance (audits and supplier visits) and compile Supplier Reports
• Identify opportunities for improvements with Suppliers
• Maintain and develop Suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering
• Chair supplier/end-user meetings to maintain strategic supplier relationships
• Assist in the design of the supplier audit matrix; implement, maintain, and manage.

Reporting:

• Procurement KPI’s
• Review open orders report
• Review open requisitions
• Status report on Contracts/catalogue progress
• Monthly Spend analysis