Procurement Specialist - Chemical

SUMMARY:

An established international chemical distributor is seeking a dedicated Procurement Specialist to manage the procurement of goods in a cost-effective, timely, and ethical manner while ensuring quality, compliance with organisational policies, and strong supplier relationships.

POSITION INFO:
Minimum requirements for the role: Must have a National Senior Certificate; A tertiary qualification in purchasing management would be advantageous Minimum 5 years' experience within a procurement and imports position Previous experience within the chemical and chemical distribution industries would be nice to have The successful candidate will be responsible for: Placing purchase orders for stock items upon receipt of requests and submitting them to the Business Unit Manager for approval. Preparing and processing purchase orders for stock, indent, and ex-wharf orders. Ensuring all orders are credit cleared by the Debtors Department. Following the order route from the principal to the destination and arranging corrective action where required. Advising customers of any purchase order delays within 24 hours of receiving notification thereof. Monitoring order confirmations and shipping (imports) or delivery (local) dates from suppliers. Ensuring forward cover is booked against orders where required. Ensuring the timely arrival of supplier documentation for early customs clearance. Obtaining the correct documentation for SH holds. Managing customer tenders. Sourcing new materials and identifying alternative sources of supply. Updating quarterly pricing and uploading it into Salesforce. Working in conjunction with customers on new projects. Monitoring stock orders and ensuring the timely notification of any events or occurrences that could materially affect the Business Unit's service capability. Obtaining PODs to GRV orders. Downloading customer consumption data on a monthly basis to ensure accurate stock holding. Requesting order confirmations from suppliers. Tracking orders and ensuring they are dispatched by suppliers on time. Requesting shipping details following order acknowledgement. Requesting copy documents from suppliers five days after shipment. Calling and documenting any problems or changes relating to shipments and reporting them daily to the Business Unit Manager responsible for the shipment. Emailing copy documents and clearing instructions to the clearing and forwarding agent. Advising Sales Assistants and Business Unit Managers in writing of any discrepancies in shipment documentation. Checking Certificates of Analysis (COAs) and requesting them from suppliers if they are not included with the copy documents. Sending copies of COAs, purchase orders, and packing lists, together with container and seal numbers, to the relevant warehouse. Loading pricing reports. Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.