Procurement Supervisor

SUMMARY:
Datacentrix is looking for a Procurement Supervisor to manage our procurement department and all related functions. This includes a staff management of ±6, including goalsetting, KPI measurement, leave management and skills enhancement. The successful incumbent will be required to coordinate the processing of ERP transactions including Sales Orders, Purchase Orders, Invoicing, Credit Notes, Stock Transfers in accordance to agreed Operational Level Agreements. Must constantly measured output and risk reduction. Vendor/Supplier & Contractor coordination via conformance and performance management. SHEQ compliance aligned to ISO9001:2015 , ISO14001:2015 & 45001:2017 standards. Order and Invoicing Management. Performance management of department including coordination of internal audits & self-assessments. Collation of high-level reporting including management, analytical and statistical input to output. Drafting, implementing and maintaining policies and procedures, including all Quality documentation. Management of processes & exception transactions, including verification for correctness and approval on all exception transactions, along with analysis & resolving of queries. Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution. Coordination of all Projects related to Logistics. Strict enforcement of Company Policy. Engagement with Sales. Solutions, Services and other assigned Business Units on queries, reports, reconciliations and suggested corrective and preventative actions to resolve.

POSITION INFO:
Qualification and Experience Required:

• Matric
• Certificate/Diploma in Logistics or Supply Chain Management
• MS Office
• Experience in Procurement Ordering and Invoicing Management
• Experience in EXCO reporting and presentations
• Experience in management of multiple departments and/or functions
• Supply Chain/Logistics Management experience
• Identifying and providing internal training
• Financial background

• Assisting Procurement and Admin Manager to identify operational risks and to implement corrective and preventative actions by due dates.
• Identifying all SHEQ risks within the company as a whole to the Procurement and Admin Manager.
• Ensuring communication of all identified risks to direct reports during quarterly department meetings
• Ensuring compliance to all company policies and procedures, all internal logistics regulations, and all previously communicated instructions and processes by self and staff
• Managing corrective, preventative and disciplinary actions for any non-conformances in the Services Procurement department
• Communicating, implementing and managing the achievement of the Services Procurement department Objectives for the financial year
• Maintaining and assessing all quality documents applicable to the department during the financial year
• Ensuring all reporting from Services Procurement department is submitted by all due dates and times, with correct company branding and correct on first submission
• Operational Management of all functions of the Services Procurement department
• Managing the employee engagement and skills development for the Services Procurement department staff