Product Data Administrator

SUMMARY:
Equipment and Manufacturing Operations

POSITION INFO:

Purpose of the Role

We are seeking a detail-oriented Product Data Administrator to manage and maintain accurate master data within JDE. This role supports manufacturing, engineering, and planning functions by ensuring data integrity across item masters, BOMs, routings, and costing structures.

The successful candidate will also support the Drawing Office through effective document control, ensuring correct naming conventions, revision accuracy, and compliance with organisational standards.

Key Working Relationships

Internal:

• Drawing Office / Engineering Team
• Manufacturing / Production Teams
• Planning Department
• Sales Department
• Quality Department
• IT / JDE Support

External:

• Engineering and Technical Vendors
• Manufacturing Partners and Service Providers
• Software Support Providers (JDE and Drawing Management Systems)
• Auditors and Inspectors

Key Responsibilities

1. Master Data Management

• Create and maintain item masters, BOMs, and routings
• Manage unit of measure (UOM) conversions
• Perform cost roll-ups and maintain standard costing
• Create and update sales and work orders
• Support Engineering and Planning with order creation

2. Drawing Office Support

• Maintain drawing naming conventions and numbering standards
• Ensure correct document management (DM) file storage
• Update parts lists and verify revision accuracy
• Ensure drawings comply with company standards
• Distribute DDC and sales designs

3. General Administration

• Respond to Product Data Management Administration (PDMA) queries
• Coordinate project and departmental handovers
• Compile and submit PDMA reports

4. Project Support

• Verify project numbers and documentation
• Ensure drawings are approved and correctly stored
• Release drawings in Vault
• Maintain accurate project file records

5. Safety & Sustainability (Zero Harm)

• Adhere to Zero Harm principles and safety standards
• Support safe manufacturing practices through accurate data
• Report hazards and participate in safety initiatives
• Contribute to continuous improvement in safety, quality, and compliance

Minimum Requirements

Education & Qualifications

• Grade 12 (Matric) – required
• Certificate or training in Engineering, Drafting, Manufacturing Systems, or Data Management (advantageous)
• ERP/JDE system training (beneficial)

Experience

• Minimum 2 years in a similar role (master data, engineering support, or manufacturing administration)
• Experience with JDE or similar ERP systems
• Exposure to BOM creation, document control, and data management
• Experience in a manufacturing or engineering environment preferred

Skills & Knowledge

• Strong computer literacy (JDE, Excel, document management systems)
• Understanding of BOMs, routings, item masters, and costing structures
• Basic knowledge of draughting and drawing standards
• Strong attention to detail and data accuracy
• Ability to interpret technical/engineering documentation
• Excellent organisational and administrative skills

Key Competencies

• High attention to detail and quality focus
• Strong organisational and time management skills
• Effective communication and teamwork
• Customer-focused approach to internal stakeholders
• Ability to prioritise and meet deadlines
• Analytical problem-solving skills
• Commitment to data integrity and compliance

Additional Information

• The role may evolve based on operational and system requirements
• Performance will be measured on data accuracy, turnaround time, and stakeholder support
• High levels of confidentiality and adherence to procedures are required
• The role contributes to continuous improvement initiatives across systems and processes