Professional Administrator

SUMMARY:
Are you a meticulous Administrator with a passion for excellence and a willingness to learn?

Our client, based in Table View, is looking for someone with 2 years of administration experience and must have own vehicle and bilingual in English & Afrikaans.

You’ll join a professional team that values accuracy, a proactive mindset, and a commitment to getting things done right and on time.

POSITION INFO:
REQUIREMENTS

• Matric, relevant qualifications highly advantageous
• Minimum 2 years’ experience in Administration
• Accuracy and computer literacy essential
• Ability to learn and willing to grow in their position
• Deadline driven with a good turnaround time of getting work completed
• Exceptionally well groomed and well spoken in English and Afrikaans
• Own transport

• Assist walk in clients
• Manage discrepancies to be addressed with client.
• Data capturing - Import clients details.
• Prepare the necessary client reports
• Manage timelines for administration to be completed by
• Ensure that client reports are error free.
• Adherence to a turnaround time of 48 hours on all tasks unless otherwise directed.
• Attend to any additional tasks allocated by team for admin
• Collate, prepare and email guarantee schedules to relevant clients.
• Prepare and email monthly financial spreadsheets prior to the end of the relevant month.
• Order stationery as needed & ensure stationery is always at optimum levels.
• Liaise with all service providers on any issues as and when they arise.
• Ensure that invoices are received timeously so that payment can be made at month end.
• Attend to the personal requests of both directors.
• Ensure that travel expenses are received from all staff members and submitted to the director by no later than the 10th of the month.
• Ensure that the overall office is neat and tidy
• Ensure that daily grooming and attire should be in line with the company’s corporate image.
• Answering of clients incoming calls