SUMMARY:
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POSITION INFO:
Job Purpose
To provide programme coordination, governance, and reporting support to a large-scale SAP S/4HANA implementation, ensuring adherence to PMO standards, accurate reporting, and effective coordination across multiple business and IT workstreams including support to the S4Hana Programme Manager.
Key Accountabilities
Programme Coordination & Governance
- Coordinate and maintain programme documentation, templates, schedules, and registers (RAID, dependencies, actions).
- Support programme governance forums including Steering Committees and working groups. Track programme milestones, deliverables, and dependencies across SAP workstreams.
- Ensure programme artefacts comply with PMO methodology, standards, and governance requirements.
Reporting & Controls
- Consolidate workstream inputs and prepare weekly and monthly programme status reports. Produce dashboards and executive summaries for senior stakeholders.
- Maintain accurate risk, issue, decision, and action logs.
- Support programme assurance, readiness, and compliance reporting.
Financial, Resource & Vendor Support
- Assist with programme budget tracking and cost centre reporting.
- Support timesheet tracking, vendor invoice validation, and procurement administration. Coordinate onboarding and offboarding of programme resources, including external consultants.
Tools & Stakeholder Engagement
- Maintain programme data within the Project Portfolio Management (PPM) tool.
- Support document control and collaboration using Microsoft Teams and SharePoint.
- Liaise with internal stakeholders, system integrators, and third-party vendors.
Minimum Qualifications
- Relevant qualification in Business, IT, Project Management, or a related discipline.
Minimum Experience
- 5 years’ experience in a PMO, Programme Coordinator, or Project Support role.
- Experience supporting ERP or SAP-related programmes.
- Experience working in complex, multi-workstream environments.
Knowledge & Skills
- Understanding of project and programme management methodologies.
- Exposure to SAP S/4HANA delivery lifecycles.
- Strong proficiency in MS Office (Excel, PowerPoint, Word and MS Teams).
- Experience with Project Portfolio Management (PPM) tools.
- Strong organisational, coordination, and reporting skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
Behavioural Competencies
- Attention to detail
- Planning and organising
- Stakeholder engagement
- Accountability
- Problem solving
- Adaptability
Interfaces
- Internal: Group IT, Business Stakeholders, PMO Team, Finance and Procurement.
- External: SAP System Integrators, Third-party vendors and service providers.
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
