Project Administrator - Pumps

SUMMARY:
An international industrial pumps company supplying into the mining, water, food, chemical and related industries is seeking a Project Administrator to support the project team including the management of project related procedures, documentation, organization and customer communication.

POSITION INFO:
Minimum requirements for the role: 

• Minimum Matric and professional and educational background desired.
• Minimum 5 years’ experience in project administration.
• Basic technical understanding of pumps.
• Must be an excellent communicator and a genuine commitment to customer service.
• Must possess a capacity for developing creative solutions to business issues/ problems, along with good time management skills and a flexible attitude.
• Computer literacy with good working knowledge of Microsoft.
• Experience working with SharePoint, Power BI, Navision and database systems.
• Must have a valid driver’s licence.
• E-mail CVs to jeff@------

• Organising, attending, and participating in Project Kick Off meetings with client.
• Preparing quotations, sales orders, reports, and paperwork and following up of such.
• Providing input to the Project Team.
• Ensuring all pricing policies are followed.
• Ensuring compliance with SA’s Environmental Health and Safety and Quality Assurance policies and procedures.
• Stock control – Checking what stock is available once order was received.
• Ensuring that all Quality Control procedures are followed during the project.
• Ensuring project deadlines are met.
• Arranging weekly project meetings with all role-players, including the drafting of agendas and minutes.
• Maintaining and monitoring project plans, project schedules, budgets and expenditures.
• Arranging final inspections with clients before delivery.
• Capturing quotes and orders on system.
• Opening of job files and sending to workshop.
• Organising the project file and arraigning the filing after project was finalised.
• Compiling and submitting of Tender documentation.
• Attending to Commercial invoicing and Proforma invoicing.
• Following up with suppliers on delivery dates.
• Attending to Bureau Veritas Inspections.
• Requesting Transport and Crating quotations.
• Arranging crating and transport for collections.
• Ensuring that the built of the pumps going according to the project schedule.
• Ensuring that all items are ordered according to the procurement document.
• Keeping up to date with new technology and products within scope of supply.
• Carrying out market related research on new industries.
• Attending and applying for Pump Licenses.
• Requesting quotations from suppliers.
• Compiling recommended spares for Tenders.
• Following up on amended PO from clients.
• Attending to repair pumps booked into the Workshop.
• Opening of Job Files and Job Cards.
• Drafting of Pump Tags, sending to client for approval and ordering of same.
• Drafting and sending of transmittals to clients.
• Drafting of QCP documents for all projects.
• Sending drawings to clients for approval.
• Carrying out duties over the above mentioned at the request from senior management from time to time.
• E-mail CVs to --------Please upload your CV here-------->

NB! This job is now closed. You can apply for other jobs by uploading your CV.