Project Coordinator (12 Month Fixed Term Contract - Wits Health Consortium)

SUMMARY:
Background:

• Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences
• WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives
• In addition, WHC offers a range of products and services to Academics

POSITION INFO:
Main purpose of the job: To co-ordinate the sampling and laboratory management operations of wastewater-based surveillance projects, associated data management, and Stakeholder engagement Location: NICD, Sandringham Key performance areas: Sample collection and management Oversee maintenance of the sample collection schedule and reporting spreadsheet Address any issues arising that may negatively impact sample collection Co-ordinate the accurate and timeous capturing of all sample data and results on the project into the project database Liaise with contracted IT service provider to regularly back up database Liaise closely with the Project Administrator and Project Manager to ensure accurate and timely payment of external courier service providers by providing proof of sample collection, and confirmation of receipt of good quality samples Filed site co-ordination and management Liaise with the Laboratory Technicians and Project Manager to ensure timely delivery of sampling consumables and submission of sample information by sites Work closely with Collaborators at sampling sites, and contracted courier service provider to identify and mitigate risks to sample collection, handling and integrity Maintain up to date and accurate records of project equipment and stock levels of sampling consumables at sites Laboratory stock management Work with the Laboratory Technicians and Scientists to: Maintain up to date and accurate records of levels, and location of all laboratory reagents and consumables Ensure appropriate and safe storage of laboratory equipment, reagents and consumables Ensure accurate and up to date records of use of consumables and reagents by project Maintain and arrange service for laboratory equipment Maintain records of equipment service Liaise closely with the Senior Scientist, Project Manager and Administrator to ensure the stock inventory is fed into procurement projections and placement and delivery of orders Liaise with the Administrator and Project Manager to timeously request orders and follow up for delivery for consumables and reagents Data Management Work with the Wastewater Epidemiologists and relevant team members to ensure completeness and integrity of sample data on the database Ensure that all data queries linked to sample collection and processing, and laboratory equipment and stock management are addressed timeously General Administration Work with the senior leadership and Scientists on the team to implement internal and external capacity development activities. This will include, but not be limited to: Liaise with the Project Manager and input into the division capacity development plans Draw up and co-ordinate implementation of other training plans as directed by the division leadership Prepare reports on the training activities Liaise with all team members as necessary to ensure smooth execution of the sample collection and laboratory operations in the division Liaise with the division leadership to ensure Stakeholder relations are maintained externally for smooth operation of the sampling programme and laboratory operations Required minimum education and training: Master's Degree in Medical Science or other related fields Required minimum work experience: Minimum 1 years' relevant experience in a research environment Desirable additional education, work experience and personal abilities: Good clinical laboratory practice training Project management training and work experience in a laboratory setting Able to take initiative and prioritize efficiently under pressure Strong interpersonal, conflict resolution, and people management skills Demonstrate empathy under pressure while consistently treating others with respect and acting with integrity TO APPLY: Only if you mee t the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV and a cover letter (maximum one page) that clearly states which vacancy you are applying for with two contactable references Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position Wits Health Consortium will only respond to shortlisted candidates Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful Closing date: 27 August 2026 Note: No CV will be accepted after the closing date Please note: WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium AJ Personnel does not have any salary or other information regarding the position