Project Coordinator (7 Months Contract - Hybrid - Wits SHI )

SUMMARY:
Background:

• Wits Support Health Initiatives (SHI) is a division of Wits Health Consortium (Pty) Ltd.
• Our mission is clear: Harmonizing health for a brighter Africa
• Our secret? A mix of passion, expertise, and impact
• We are not just creating healthier communities; we are ‘holding space for success’
• Supporting Health Initiatives (SHI) is dedicated to the well-being of people across Africa
• Committed to advancing public health and strengthening healthcare systems, SHI offers expert project management services and ensures sound custodianship of funding
• Through its affiliation with Wits Health Consortium (Pty) Ltd, a wholly owned company of the University of Witwatersrand, SHI has access to top-tier facilities and institutional support, enabling us to collaborate effectively with the Consortium’s Shared Service Centre, University affiliates, and external partners
• This powerful combination of resources and expertise allows SHI to implement impactful projects that promote good health and overall well-being across the continent
• We focus on supporting the improvement of public health in Africa through a One Health approach
• By combining our expertise, passion, and dedication to impactful action, we aim to create healthier communities
• Our initiatives include supporting to public health interventions, educational programmes, and collaboration with both local and international partners

POSITION INFO:
Main purpose of the job:

• To be responsible for driving day-to-day delivery and performance management of the Enabel-funded Rwanda FDA KWIGIRA project, ensuring that outputs are delivered on time, to quality standards, and in line with defined targets
• This role operates at the centre of a high-output, multi-stakeholder environment and requires active follow-through, coordination, and performance management across all contributors

• Hybrid

• Track and monitor project outputs against defined targets, timelines, and service level expectations
• Maintain and update project trackers, dashboards, and performance monitoring tools
• Drive consistent progress across all stakeholders involved in delivery, with active follow-up to ensure commitments are met
• Identify bottlenecks early and take ownership of driving resolution, including escalation with proposed solutions where required
• Support implementation of corrective actions where delivery is off track
• Maintain delivery momentum across structured implementation cycles in high-output environment

• Coordinate project activities in line with the approved proposal and implementation plan
• Organise and support project inception activities and stakeholder alignment
• Ensure deliverables are clearly defined, actively tracked and completed within timelines and quality expectations
• Coordinate structured delivery cycles and ensure alignment across contributors to maintain delivery consistency and throughput

• Act as the coordination point between SHI, Rwanda FDA, Enabel, and external experts
• Coordinate and facilitate monthly stakeholder meetings
• Ensure meetings result in:
  • Clear actions
  • Assigned responsibilities
  • Tracked follow-through
• Maintain strong, respectful relationships across all stakeholders while consistently following up on actions and ensuring delivery commitments are met

• Consolidate inputs into monthly technical and operational reports in line with donor requirements
• Ensure reporting timelines and quality standards are consistently met, with accurate reflection of delivery progress and performance
• Maintain accurate and audit-ready documentation of project activities, outputs, and decisions

• Track project expenditure against budget allocations
• Coordinate and review invoices from external assessors and service providers
• Ensure submissions are complete, accurate, and compliant before approval workflows
• Flag financial risks and variances early and follow through to resolution

• Identify risks affecting delivery timelines or quality
• Maintain a simple risk log with mitigation actions
• Escalate issues appropriately with clear recommended follow-through to ensure resolution

• Bachelor Degree in Health Systems, Public Health, Regulatory Sciences, Project Management, or related field
• Post graduate qualification is an added advantage

• Minimum 5 - 8 years’ experience in Project Coordination or Project Management
• Experience in health systems, regulatory frameworks, or public health programmes, including work with African public sector institutions and familiarity with donor reporting requirements would be an advantage

• Strong ability to track, monitor, and drive delivery against targets
• Excellent organisational and coordination skills
• Strong written reporting ability
• Comfortable working with data, trackers, and Excel-based tools
• Ability to manage multiple stakeholders across institutional environments
• Take ownership & accountability
• Takes full responsibility for delivery and follows through to completion
• Must be structured & disciplined
• Works in an organised, methodical way with strong attention to detail
• Pro-active & solution-oriented
• Anticipates challenges and takes initiative to resolve issues
• Assertive with Respect
• Able to follow up consistently, hold stakeholders accountable, and drive progress while maintaining strong relationships
• Relationship builder
• Builds trust across partners, funders, and internal teams
• Resilient & calm under pressure
• Maintains professionalism in a fast-paced, high-output environment
• Alignment with SHI Values
• Demonstrates integrity, professionalism, and commitment to SHI’s role as a trusted implementation partner
• Experience working in a delivery-driven environments with defined outputs and timelines

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV including a Cover Letter (One pager)
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 05 June 2026
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position