Project Coordinator

SUMMARY:
Our client around Gauteng in the Telecom industry is looking for a Project Coordinator for a contract role.

POSITION INFO:

The Project Coordinator is responsible for providing project coordination support to the Project/Programme/Portfolio team in terms of the co-ordination and administration requirements within the Project/Programme/Portfolio.  The Project Coordinator is accountable to the Senior Manager Portfolio Delivery.

Key competencies required:

·         A High energy level and performance driven attitude.

·         The ability to embrace change within your working environment.

·         Attention to detail is non-negotiable.

·         A problem- solving and result orientated mindset.

·         The ability to work as part of a team and independently.

·         Willingness to learn.

Required Skills:

·         High Standard of communication in both verbal and written Business English.

·         Excellent customers service.

·         Advanced Level of PC Literacy and use of the Microsoft Office (Excel, Word, and PowerPoint).

·         The ability to self-manage and good time management Skills.

·         High standard of record keeping and administration. Understanding of Project Management methodology and use of Gantt Charts

Project administrative Support and coordination:

·         Provide administrative support to Senior Manager, Programme Manager & Project Manager where required.

·         Monitor and track audit progress on PPM ensuring all required artefacts are loaded & data fields populated in support of adherence to the related governance processes.

·         Contribute to a culture of service excellence, which builds positive relationships and provides opportunity for feedback and exceptional service.

·         Organise and arrange the logistical requirements of meetings in an effective and efficient manner according to predefined standards.

·         Record minutes of project meetings and take workshop notes.

·         Assist to monitor project progress against plan.

·         Assist to co-ordinate project information used to prepare reports.

·         Assist to prepare reports on project progress.

·         Prepare assigned deliverables (outputs) to quality standards.

·         Contribute towards project review after launch, preparation of first drafts of lessons learned and participate in providing feedback to relevant stakeholders.

Project management and coordination of smaller projects:

·         Conduct tasks in support of project management, e.g. prepare first drafts or sections of governance and control documents, scoping documents, project plans, resourcing plans, procurement requirements, project budgets, change management plans

·         Plan and/or schedule meetings, workshops and events

·         Participate in confirming the project scope with relevant stakeholders

·         Record minutes of project meetings and take workshop notes

·         Manage the storage of project artefacts for the particular project and adhere to the related governance processes

·         Assist to monitor project progress against plan and budget

·         Co-ordinate project information used to prepare reports

·         Prepare first drafts or sections of reports on project progress including recommendations for Risk Management and Issue Resolution

·         Conduct tasks in support of change management on the project

·         Propose approaches to manage and resolve risks and issues

·         Support co-ordination of the project and workstream integration points and interdependencies

·         Contribute to preparation for and management of stakeholder engagement and communication for the project

·         Prepare assigned deliverables (outputs) to quality standards

·         Conduct project review after launch, prepare first drafts of lessons learned and participate in providing feedback to relevant stakeholders

Required Education and experience:

·         Minimum of 1-year diploma or equivalent, relevant qualification.

·         A PMBOK/PRINCE2/AGILE certification/qualification is an advantage.

·         A 3-year degree is an advantage.

·         The Project Coordinator should have at least 3-5 years of relevant experience in a project coordination role.

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