SUMMARY:
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POSITION INFO:
Overview
We are seeking a highly organised and detail-oriented Project Finance & Administration Co-Ordinator to support the financial and administrative functions of multiple projects. This role involves managing budgets, procurement, reporting, and ensuring projects are executed efficiently and within financial controls.
Key Responsibilities
- Manage project administration including quotes, invoices, purchase orders, and delivery follow-ups
- Handle procurement processes and track project materials and orders
- Prepare and manage payment packs, payment registers, and banking uploads
- Maintain accurate financial records, including receipting of creditors and subcontractors
- Generate and submit monthly project invoices and follow up on payments
- Support project setup, coordination, and ongoing administrative requirements
- Assist with tender submissions and contract administration (including NEC contracts)
- Compile monthly reports (including ED reports, BBBEE documentation, and supporting records)
- Maintain procurement trackers and ensure all documentation is up to date and properly filed
- Liaise daily with finance, HR, project teams, suppliers, and subcontractors
- Attend and support project meetings, including minute-taking where required
- Monitor and reconcile e-wallet spending and maintain related records
Minimum Requirements
- Minimum 2 years’ experience in project administration and/or financial administration
- Matric (with Accounting and Mathematics)
- Experience in finance, procurement, or project environments advantageous
- Knowledge of accounting principles and financial systems
- Proficiency in Microsoft Excel
- Valid driver’s licence
Key Competencies
- Strong organisational and time management skills
- High attention to detail and accuracy
- Ability to work under pressure and meet deadlines
- Excellent communication and interpersonal skills
- Strong numerical and analytical ability
- Ability to collaborate with diverse teams and stakeholders
- Effective multitasking and problem-solving skills
Additional Information
- Willingness to travel and work across various locations within South Africa
- Ability to maintain a positive and professional working environment
- Experience with reporting and compliance documentation is advantageous
Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.
