Project Management Administrator - (CONTRACT)

Financial Administration

• Update the project budget and execute monthly cost & projection reporting
• Manage account payments for various vendors
• Capture Purchase Orders and invoices and resolve and follow up on budget queries
• Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
• Support to Manager with monthly cost & projection reporting.

Project Admin/Support

• Support to project manager and project team including managing PM diary and assisting with queries from large project team (Agile)
• Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
• Communicate & follow up on actions and give daily feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
• Quality Minute-taking & distribution within 48 hrs (2 days).
• Interpretation and update of Project Plans on MS Project or Planner apps.
• Accurate reporting according to standards (weekly dashboard & monthly progress reports).
• Arrange meetings, venues, catering, equipment set up & removal (virtual & in person)
• Diary management: schedule & acceptance of meetings & project specific mail administration.
• Keep birthday, telephone or any other registers updated as required by the project.
• Create positive influence on morale of project team

Office Administration

• Log equipment breakdowns and infrastructure problems with helpdesks & track progress of calls to completion.
• Asset Management for all equipment on project.
• Log equipment breakdowns and infrastructure problems with helpdesks & track progress of calls to completion.
• Hardware/Software orders on SRS system (Remember 15 working day SLA for delivery)
• Onboarding of project resources
• Arrange Team Building and project functions.

Implement Governance

• Follow the necessary PMO guidelines with regards to documentation & assist with the execution of the project in accordance with the methodology, governance & standards.
• Follow/use standards/processes/templates/filing/archiving guidelines as indicated on MS Teams sites.

Competencies:

• Being Resilient - Rebounding from setbacks and adversity when facing difficult situations e.g. being composed & professional, maintain productivity under pressure, learn from failures
• Customer Focus - Delivers customer-centric solutions, follows up, improve service
• Drives Results - Consistently achieving results, even under tough circumstances.
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Action Orientated - Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Optimises Work Processes - Knowing the most effective and efficient processes for getting things done, with a focus on continuous improvement.
• Plans And Aligns - Planning and prioritising work to meet commitments aligned with organisational goals.
• Agility - Quick reaction to Client’s needs. Quick reaction to Manager’s requests. Easy acceptance of any changes.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks