Financial Project Administrator

SUMMARY:
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POSITION INFO:

We are seeking a detail-oriented Financial Project Administrator with strong experience in financial administration, debtor management, and project support. The ideal candidate will be responsible for assessing client creditworthiness, managing debtor accounts, processing and reconciling project-related invoices, and supporting effective cash flow management across projects. This role requires a proactive individual with strong financial reporting, reconciliation, and query resolution skills, as well as the ability to monitor financial performance, track outstanding balances, and ensure timely collections. 

What you"ll do:

• Assess client creditworthiness and monitor financial risk to support effective project cash flow management
• Review and recommend appropriate credit limits based on financial analysis and client payment history
• Process and reconcile project-related invoices, ensuring accuracy and alignment with contractual and financial requirements
• Manage debtor accounts, track outstanding balances, and follow up on overdue payments to ensure timely collections
• Investigate and resolve billing and payment queries, liaising with clients and internal stakeholders
• Monitor daily cash flow and debtor performance against targets, identifying variances and escalating risks where necessary
• Maintain accurate financial records and ensure compliance with internal controls, policies, and regulatory standards
• Perform regular reconciliations of debtor ledger accounts and resolve discrepancies
• Prepare and maintain financial reports, including debtor age analysis, cash flow tracking, and performance collections reports
• Provide regular updates and insights to project teams and management on financial status and debtor trends
• Support escalation processes for overdue accounts, including coordination of legal action where required
• Generate and distribute monthly statements to clients, ensuring clear and accurate communication of account status
• Assist with project budgeting, forecasting, and financial tracking to support overall project performance
• Support audit processes by ensuring proper documentation and record-keeping
• Provide general project administration and financial support as required

Qualifications:

• Matric/Grade 12
• Relevant qualifications (e.g. PMP, PgMP, PRINCE2, MSP); Agile delivery experience is advantageous