Project Manager: Contracts (Wits Ezintsha)

The main purpose of the job:

This position will provide:

• Effective ownership and management of Ezintsha’s s contractual processes
• This requires working with a variety of teams, project leads, external funders, and partners
• Set up and management of the necessary tracking systems to coordinate a large number and variety of contracts and associated documentation, including grant awards, sub-awards, service provider agreements, materials, and data transfers
• Support to project leads in the setup and management of sub-awards
• The position is key to the efficient start-up, implementation, and closeout of Ezintsha projects

Location:

• Ezintsha – Parktown office - Johannesburg

Key performance areas:

• Set up an efficient and accessible system for the processing of all contracts and related documentation, that supports the timely achievement of contracting processes
• Set up a centralized document storage repository where all contract and related documentation, including related templates can be accessed
• Set up a standardized process for monitoring and reporting Ezintsha’s performance against contractual agreements and the performance of partners against sub-award/contracts/service agreements awarded
• Efficiently manage all aspects of Ezintsha’s contractual administration
• Work with WHC Legal to identify best fit contractual templates/formats for new projects and related requirements
• Work with project lead/s to establish contractual requirements of new projects including sub-awards, subcontracts, service provider agreements
• Provide guidance to project teams and relevant stakeholders on inputs required (e.g., the scope of work, timelines, budgets)
• Facilitate required reviews of draft contracts prior to signature including project, grants, operations, and WHC Legal
• Maintain records of all correspondence and documentation in relation to established contracts and those in progress
• Monitor and report on the status of all contracts and associated documentation in process, in place, or completed
• Provide relevant data as required for effective organizational management

Required minimum education and training:

• National Diploma in Business or Project Management or similar field

Required minimum work experience:

• At least 4 years of experience in senior coordination or a project management role
• Experience in document management and tracking
• Experience obtaining and managing multi-stakeholder inputs, both internal and external
• Experience devising and implementing administrative systems and processes to increase efficiency

Desirable additional education, work experience, and personal abilities:

• Experience in setting up and managing contracts and sub-awards
• Working with grant funding, grant compliance, financial principles, audits, and reporting, in the field of international/institutional donors, (e.g., USAID, NIH, Gates Foundation, Unitaid)
• Legal administration
• Driver’s license and own transport preferred

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 12 May 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• PLEASE NOTE: Our Client, WHC - Ezintsha, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.

Please note:

• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.