Project and Sourcing coordinator

SUMMARY:
We are recruiting for a Project and Sourcing coordinator with experience in consumer goods, retail, sourcing, procurement, supply chain or importing.
Experience working with local and international suppliers or manufacturers will be a great advantage.

POSITION INFO:
Project Management & Cross-Functional Coordination - 40% Coordinate projects across different functions and teams. Develop and maintain project plans, timelines, charts and action trackers. Monitor project progress, milestones, risks and potential delays. Ensure effective communication and accountability between stakeholders. Prepare project status updates, reports and presentations for management. Support business improvement and strategic initiatives. Utilise Microsoft Copilot and other AI tools where appropriate to support project tracking and reporting Sourcing, Supplier & Vendor Coordination - 60% Coordinate RFQs, quotations, sourcing briefs, samples and product information. Coordinate and track product development, sample approvals and costing information. Assist with supplier scorecards, assessments, factory audits and supplier performance tracking. Ensure supplier compliance, quality and audit documentation is maintained and up to date. Liaise with suppliers and internal stakeholders regarding POs, PIs, invoices, payments and outstanding requirements. Coordinate and track pre-shipment inspections (PSI) and related quality documentation. Maintain CAR\/CAP records and follow up on outstanding corrective actions. Assist with reporting relating to international principals, including royalty payments and export\/customs documentation where required. Identify and escalate sourcing risks, delays and outstanding actions. Prepare sourcing reports, presentations and management updates. Administration & Coordination Coordinate meetings with internal stakeholders, suppliers, vendors and other relevant parties. Prepare meeting agendas, documentation and supporting information where required. Take and distribute meeting minutes and maintain action trackers. Maintain accurate and organised sourcing and project files. Minimum and important requirements Grade 12 \/ Matric. Relevant tertiary qualification in Project Management, Supply Chain Management, Procurement, Business Administration, Commerce, Logistics or a related field. 3-5 years' relevant experience in project coordination, sourcing, procurement, supply chain, business operations or a similar role. Experience managing multiple projects, stakeholders and deadlines. Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP\/VLOOKUP, formulas and reporting. Strong analytical, organisational and problem-solving skills. Excellent communication and interpersonal skills. Strong attention to detail and ability to work independently and proactively