Property Accountant

SUMMARY:
MUST BE AVAILABLE TO START IMMEDIATELY
Well established company in the Property Industry requires a FINANCIAL ACCOUNTANT WITH EXPERIENCE IN THE PROPERTY INDUSTRY. The employee will be required to perform the duties normally associated with this position, including but not limited to the processing and capturing of financial accounting transactions, handing of owner queries, billing, dealing with trustee/directors of clients, reporting, payroll functions, and other accounting functions.

POSITION INFO:
MIGRATION:

• Financial migration of community scheme onto the relevant accounting system.
• Liaison with the previous management agent to ensure all information is obtained and complete.

• Preparation of a budget for the community scheme for the financial year – including but not limited to:
• Income and expenditure (admin and reserve fund where applicable)
• Levy schedule (with updated insurance replacement value where applicable)
• Reserve fund calculation (where applicable)
• Employee salary requirements (where applicable)
• CSOS schedule (where applicable)

• Preparation of audit file and submitting to the auditor to commence the audit.
• Assisting auditor with all queries and supporting documentation.
• Processing of final audit adjustments after completion of audit.

• Preparation and submission of the return of earnings of the scheme (where applicable)

• Submission of EMP501 with issuing of IRP5’e (where applicable)

• Compiling of monthly billing per community scheme which includes the preparation of the levies along with any other recoverable items.
• Ensure completeness and accuracy of billing.
• Preparation of debit orders per community scheme monthly (including the loading of received debit orders onto the accounting platform)

• Preparation of monthly community reporting which includes (but not limited to) the following:
• Ensure all bank accounts are processed to date and reconciles.
• Ensure completeness and accuracy of creditor, debtor and other balance sheet items.
• Analytical review of income statement items.
• Address and correct any discrepancies.
• Ensure all control accounts are either cleared or reconciled.

• Ensure that the VAT is processed correctly, the VAT period is reconciled, and the year-to-date VAT control reconciliation is completed with an output and input VAT reconciliation.
• Ensure timeous submission of VAT201’s to SARS and arrange payment thereof.
• Ensure timeous submission of documentation as requested by SARS.
• Regular follow up on VAT queries from SARS.

• Processing of employment contracts on the payroll system.
• Timeously processing the leave forms and ensuring that the employee maintain a positive leave balance.
• Processing payroll monthly and ensuring payment to employees are correct and on time.
• Management of bonus and other items due to employees.

• Processing of control account balances to the Paxton practice bank account monthly.
• Ensuring quarterly payments of CSOS control account to CSOS with correct reference number.
• Management of the cashflow requirements of the community scheme to the reserve fund as well as the call account for optimum interest benefit.

• Confirm payment batches exported from accounting platforms imported into the bank platform be accurate and approved so that final release may be completed.

• Attend to all customer and trustee/director queries on scheme or owner financial level by means of telephone, email, walk in and portfolio department.

• Attend to any additional financial processing requirements daily.